Faculty Assistant

PROSPECTUS; Greater London; On-site; GBP 31,000; Full time

Job summary

A prestigious academic institution is seeking a proactive Faculty Assistant to join their Finance Department in Greater London. This full-time temporary role involves coordinating course logistics, preparing teaching materials, and providing administrative support to faculty members. Ideal candidates will possess proficiency in Microsoft Office, excellent communication skills, and strong attention to detail. This is a unique opportunity to contribute to a vibrant academic environment while managing a variety of tasks. Salary is equivalent to £31,000 per year with competitive hourly pay.

Qualifications

• Proficiency in Microsoft Office applications.
• Excellent interpersonal skills necessary for a collaborative environment.
• Strong organisational skills to manage multiple tasks efficiently.

Responsibilities

• Coordinate course logistics including bookings and arrangements.
• Prepare and distribute teaching materials for engaging delivery.
• Maintain financial records and assist with budget tracking.

Skills

Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)

Excellent communication skills

Organisational skills

Attention to detail

Customer-focused approach

Job description

Full Time - 35 Hours Per Week

Temporary: Up until July 2026.

Salary: £16.99 p/h + holiday pay (£31,000 equivalent)

We're working in partnership with a prestigious academic institution to recruit a Faculty Assistant to join their Finance Department. This is a fantastic opportunity for an organised and proactive administrator to support world-class faculty in delivering exceptional teaching and research.

The Role

As Faculty Assistant, you'll play a key role in supporting the academic and operational needs of the Finance faculty. You'll be involved in everything from coordinating course logistics and preparing teaching materials to assisting with research activities and managing events. This is a varied and rewarding role that offers exposure to a dynamic, international academic environment.

Key Responsibilities

• Coordinate course administration, including room bookings, AV setup, catering, and guest speaker arrangements.
• Support the preparation and distribution of teaching materials, including for hybrid and virtual delivery.
• Process timesheets, expenses, and invoices related to teaching and research.
• Organise internal and external meetings, travel, and diary management for faculty.
• Maintain accurate financial records and assist with budget tracking.
• Collaborate with internal departments to ensure smooth delivery of services and a high-quality experience for students and staff.

What We're Looking For

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Strong attention to detail and organisational skills.
• Experience in a fast-paced, international environment is desirable.
• A proactive, customer-focused approach with the ability to manage multiple priorities.

Please apply below and submit your CV in Word format.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.