Facilities Service Administrator

Circle Health Group; Glasgow; On-site; GBP 21,000 - 25,000; Full time

Job summary

A leading healthcare provider in Glasgow seeks a Facilities Service Administrator for a full-time position. This role involves supporting daily operations within the facilities department, processing maintenance management data, and ensuring efficient communication with internal customers. Applicants should have strong IT skills, attention to detail, and a minimum of GCSE in Mathematics and English. Competitive salary up to £25,000 per annum and a range of employee benefits including holiday, private healthcare, and pension scheme are offered.

Benefits

25 days holiday per year, increasing to 30 with service

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family-Friendly policies

Non-contributory life insurance

Employee recognition programmes

Industry-leading training and development opportunities

Qualifications

• Proven accurate IT/keyboard skills.
• Ability to learn new software applications.
• Excellent written/verbal communication and interpersonal skills.

Responsibilities

• Support the day-to-day running of the facilities department.
• Provide data processing services for maintenance management.
• Effectively handle enquiries via email and telephone.
• Liaise with external service providers and contractors.
• Maintain document control files for audit and compliance.

Skills

Proficient in MS Word, Excel and Outlook

Data input experience with attention to detail

Excellent telephone communication manner

Problem-solving and analytical skills

Exceptional organisational skills

Good team player

Education

Minimum of GCSE / Standard Grade / National 4/5 Mathematics and English

Tools

Maximo

Facilities Management software

Job description

Facilities Service Administrator

The National Enquiry Centre Hillington Glasgow

Full Time - Permanent

Salary: Up to 25000 per annum

We have an opportunity for a Facilities Administrator to join our team within the Facilities department based in our National Enquiry Centre in Hillington.

This is a full-time role for 37.5 hours a week, working Monday to Friday 8am – 4pm.

Duties of this role include:

• To be an active member of the facilities team involved in the day-to-day running of the department, providing an efficient and high-quality facilities management service to all internal customers and ensuring that the overall objectives of the facilities function are achieved.
• Provide data processing services for the Engineering function in respect of a Maintenance Management System (MMS) and EBME Management System.
• Effectively handle enquiries via email and telephone.
• Liaise with external service providers/contractors.
• Schedule and monitor progress of maintenance requests.
• Maintain document control files for audit and compliance.

Applicants should meet the following criteria:

• Proven accurate IT/keyboard skills, proficient in the use of MS Word, Excel and Outlook.
• Minimum of GCSE / Standard Grade / National 4/5 Mathematics and English.
• Data input experience required with high attention to detail.
• Ability to learn new software applications.
• Good team player.
• Problem‑solving and analytical skills.
• Excellent telephone communication manner.
• Ability to demonstrate exceptional organisational skills and ability to prioritise.
• Excellent written/verbal communication and interpersonal skills.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year, bank holidays, increasing to 30 days with service.
• Private Pension Scheme.
• Private Healthcare Scheme for treatment at our hospitals, covering pre‑existing medical conditions.
• Friends & Family Hospital Discounts.
• Family‑Friendly policies including enhanced Maternity, Paternity & Adoption pay.
• Non‑contributory life insurance.
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits.
• Access to resources, tools and services to support your wellbeing.
• Employee recognition programmes.
• Industry‑leading training and development opportunities.

Circle Health Group is committed to creating a diverse workforce, offering inclusive opportunities for all colleagues. Our principles and values guide our colleagues to be selfless compassionate committed collaborative brave agile tenacious and creative.

Key Skills

• Employee Evaluation
• Facilities Maintenance
• Maximo
• Facilities Management
• HVAC
• Mechanical Knowledge
• CMMS
• Maintenance Management
• OSHA
• Maintenance
• Cordova
• Supervising Experience

Employment Type: Full-Time

Experience: Years

Vacancy: 1