Facilities Planner

CBW Staffing Solutions Limited; Glasgow; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading facilities company in Glasgow is seeking an experienced Facilities Planner to join their team. This fixed-term position offers a competitive pay up to £12.21 per hour and involves various administrative responsibilities such as maintaining job cards, handling client calls, and managing logistics. Ideal candidates should have strong communication and organisational skills, and experience in Microsoft Office. Continuous learning and development opportunities are provided.

Benefits

Competitive pay and holiday entitlement

Pension contribution scheme

Continuous learning and development opportunities

Qualifications

• Previous experience in an administrative or service support role.
• Confident working independently and using initiative when needed.
• Understanding of purchase order or procurement processes.

Responsibilities

• Preparing and maintaining job cards, subcontractor reports, and service documentation.
• Handling incoming calls and providing assistance to clients and contractors.
• Maintaining internal databases and monitoring purchase orders.
• Processing invoices, delivery notes, and order acknowledgements.
• Scheduling site access, arranging equipment, and managing logistics.

Skills

Effective communication

Organisational skills

Detail-focused

Experience in Microsoft Office

Proactive and team player

Education

National 5 (or equivalent) in English and Maths

Tools

Sage or similar finance systems

Job description

Overview

Facilities Planner - Glasgow - Up to £12.21 Per Hour

CBW have a new opportunity for an experienced administrator to join a leading facilities company in Glasgow. This position is a 1 year fixed term contract; training will be provided plus ongoing mentoring.

Responsibilities

• Preparing and maintaining job cards, subcontractor reports, and service documentation
• Handling incoming calls and providing assistance to clients and contractors
• Maintaining internal databases and monitoring purchase orders
• Processing invoices, delivery notes, and order acknowledgements
• Scheduling site access, arranging equipment, and managing logistics
• Keeping eLearning and contractor compliance records up to date
• Ordering materials, spare parts, and office supplies
• Offering general administrative and reporting support to the wider team

Person Specification

• An effective communicator with excellent organisational skills
• Detail-focused, reliable, and comfortable managing multiple tasks
• Positive, proactive, and a true team player
• Confident working independently and using initiative when needed
• National 5 (or equivalent) in English and Maths
• Previous experience in an administrative or service support role
• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience using Sage or similar finance systems
• Background knowledge of facilities management or engineering sectors
• Understanding of purchase order or procurement processes

Rate of Pay & Benefits

• Competitive pay and holiday entitlement - up to £12.21 an hour
• Pension contribution scheme
• Continuous learning and development opportunities
• A collaborative, team-oriented environment
• Exposure to a leading company in the service and engineering industry