Facilities Assistant - Law

James Frank Associates; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading US Firm in London is seeking a Facilities Assistant to provide support services in their office. Responsibilities include assisting employees, managing maintenance issues, and updating health and safety documents. The ideal candidate will have at least 5 years of relevant experience, particularly in a Law firm. This role offers a full-time position with a Monday to Friday schedule.

Qualifications

• Minimum of 5 year's facilities experience, ideally within a Law firm or a professional services environment.
• Ability to handle high volumes of paperwork and administration.

Responsibilities

• Walking the floor regularly to assist employees with facilities-related issues.
• Report maintenance issues to the correct vendors and ensure timely resolution.
• Liaise with the wider team to resolve issues effectively.
• Make sure all new starters have the correct office setup.
• Update departmental documents related to health and safety.
• Assist in organizing regular health and safety checks.

Skills

Excellent organization and time management skills

Excellent customer service and communication skills

Confident working with colleagues and third parties

Health and safety experience

Job description

Our client, a leading US Firm, is seeking a Facilities Assistant to join them on a full-time, permanent basis. You will be responsible for providing a range of support services to all staff in the London office, whilst being the first point of contact for any facilities-related queries.

Due to growth, our client is looking for a Facilities Assistant to join them on a full-time basis, working Monday-Friday 10:00 AM–6:00 PM.

The ideal candidate will have a minimum of 5 years' experience in a similar Facilities role, ideally within a Law Firm or professional services environment.

Key Responsibilities

• Walking the floor regularly to assist employees and address any facilities-related issues where required
• Report all maintenance issues to the correct vendors whilst ensuring all tracking of issues is logged and resolved in a timely manner
• Liaise with the wider team to ensure all issues are resolved effectively
• Make sure all new starters have the correct setup within the office
• Update departmental documents, including fire safety, checklists and health and safety
• Assist in organizing regular health and safety checks across the office

Key Experience

• Minimum of 5 year's facilities experience, ideally within a Law firm or a professional services environment
• Excellent organization and time management skills
• Confident working with colleagues across the firm and third parties
• Excellent customer service and communication skills
• Health and safety experience is key
• Ability to handle high volumes of paperwork and administration
• Health and safety qualification would be advantageous although not essential

This is a fantastic opportunity for a Facilities Assistant to join a leading Law Firm who are experiencing an exciting period of growth.

CVs are being reviewed, so please apply now for immediate consideration