Facilities and Purchasing Manager

Jacob Thomas Associates; Rugby; Hybrid; GBP 45,000 - 60,000; Full time

Benefits offered by this job

£2.5k/pa performance-based bonus

25 days holiday + bank holiday

Pension contributions up to 12%

Life assurance

Electric vehicle salary sacrifice program

Job summary

A leading manufacturer and distributor in the automotive sector is seeking a Facilities and Purchasing Manager in Rugby. The successful candidate will oversee facilities management and purchasing processes, ensuring compliance and operational efficiency. Key responsibilities include managing service contracts, budgets, and procurement activities, as well as developing risk assessments and continuous improvement initiatives. Ideal candidates will have a strong background in supply chain operations in the automotive industry and excellent collaboration skills.

Qualifications

• Ability to develop and maintain PPM schedules for all facilities.
• Experience in managing service contracts and overseeing repairs.
• Knowledge of compliance with health and safety legislation.

Responsibilities

• Oversee facilities operations and manage service contracts.
• Ensure compliance with health and safety legislation.
• Manage budgets and prepare reports on expenditures.
• Lead and coordinate facility-related projects.
• Negotiate service agreements with third-party contractors.
• Coordinate purchasing processes for operational requirements.

Skills

Detailed knowledge of Supply chain operations

Ability to collaborate with colleagues, suppliers and contractors

Knowledge and experience in the Automotive industry

Job description

Job Title: Facilities and Purchasing Manager

Shift Pattern: Monday – Friday (2 days hybrid)

Location: Rugby, Warwickshire

Our client, a leading manufacturer and distributor of products for the automotive and commercial vehicle sectors, is seeking a dedicated Facilities and Purchasing Manager to join their supply chain team. The successful candidate will be responsible for ensuring safe, compliant, and cost-effective facilities management across all supply chain sites, while delivering robust purchasing processes that support business continuity and value for money. Success in the role will be measured by operational reliability, budget control, supplier performance, and adherence to regulatory standards.

The Benefits:

• £2.5k/pa performance-based bonus
• 25 days holiday + bank holiday
• Pension – 3% employee and 5% employer. contributes up to 12% based on employee contribution (e.g. 3% & 5%, 4% & 6%, etc, up to 12%)
• Life assurance X3 salary if not in pension scheme, X4 pensionable pay if in pension scheme
• Electric vehicle salary sacrifice program

The Facilities and Purchasing Manager Role:

• Develop, implement, and maintain comprehensive Planned Preventative Maintenance (PPM) schedules for all sites, ensuring all building systems, material handling equipment (forklifts, dock levellers), bay doors, and racking systems are routinely inspected and serviced
• Coordinate day-to-day facilities operations, including managing service contracts, scheduling routine maintenance, and overseeing repairs to minimise downtime and disruptions.
• Ensure all facilities and operational assets comply with relevant health and safety legislation, fire regulations, and environmental standards. Prepare for and support external inspections and audits, maintaining accurate compliance records.
• Manage relationships with third-party contractors and suppliers, overseeing contract performance, quality of work, and timely delivery of services. Negotiate service agreements to secure cost-effective solutions without compromising quality.
• Maintain and manage facilities-related budgets, monitor expenditure, and produce regular reports on spend vs budget. Identify opportunities for cost savings while maintaining service levels.
• Lead and coordinate any facility-related projects, such as refurbishments, upgrades, or equipment replacements, liaising with stakeholders and managing timelines and budgets.
• Develop and maintain risk assessments related to facilities and equipment, implementing mitigation plans to ensure business continuity and minimise operational risks.
• Serve as the primary contact for all facility-related emergencies or urgent maintenance issues, coordinating rapid response and resolution to minimise impact on operations.
• Manage the purchasing process for facilities and operational requirements, ensuring purchase orders (POs) are raised accurately, in an approved timely manner, and tracked through to delivery and payment.
• Collaborate with operational teams to identify purchasing needs, specifications, and priorities to ensure timely and cost-effective procurement of goods and services.
• Support supplier sourcing activities, including identifying potential vendors, issuing requests for quotations, evaluating costs, and assisting with tender processes as required.
• Assist in negotiating terms and conditions with suppliers and contractors, focusing on value, quality, and delivery performance.
• Maintain comprehensive records of purchase orders, contracts, supplier agreements, and procurement documentation to ensure transparency and audit readiness.
• Work closely with the finance department to reconcile invoices, resolve discrepancies, and ensure accurate financial reporting of purchasing activities.
• Monitor supplier performance through regular review and feedback, addressing any issues related to delivery delays, quality concerns, or contractual compliance.
• Act as a liaison between the Operations Services Manager, operational managers, finance teams, external suppliers, and contractors, ensuring clear communication alignment of expectations.
• Provide regular updates and reports to management on facilities and purchasing status, risks, and improvement initiatives.
• Facilitate effective collaboration and problem-solving across teams to resolve operational challenges related to facilities and procurement.
• Lead continuous improvement initiatives to enhance facilities management processes, procurement efficiency, and supplier relationship management.

Our Ideal Candidate:

• Detailed knowledge of Supply chain operations
• Have the ability to collaborate with colleagues, suppliers and contractors
• Comfortable with the requirement to travel, estimated at around 3 visits to each site per year
• Knowledge and experience in the Automotive industry

Interested in this opportunity? Please apply directly through this website below, or call us on 0116 277 9854 . Or alternatively, please see below or click here to view our other immediately available vacancies.