Facilities Administrator

100x Imaging Inc.; Nottingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading facilities management company seeks a Facilities Administrator in Nottingham. The role involves managing property concerns, coordinating with contractors and maintenance engineers, and conducting departmental administration. Candidates should be strong communicators proficient in Microsoft Office and possess good organizational skills. Benefits include staff discounts, healthcare plans, a pension scheme, and role-specific training.

Benefits

Staff Discounts

Healthcare Cash plans

A company pension scheme

Life Cover

Access to well-being platform

Role-specific training and development

Paid Breaks

Free Tea & Coffee

Qualifications

• A strong professional communicator able to manage feedback effectively.
• Proficient in using Microsoft Office and Excel.
• Good attention to detail in planning and organization.
• Pro-active and willing to face new challenges.

Responsibilities

• Serve as the first point of contact for property concerns.
• Facilitate job allocation with contractors and maintenance engineers.
• Monitor job completion and ensure accurate repair logs.
• Maintain records and certification for servicing.
• Regularly communicate with the Facilities Manager and stakeholders.
• Work with external contractors for quotes and approvals.
• Conduct departmental administration and manage documentation.

Skills

Strong communication skills

Proficient in Microsoft Office / Excel

Good planning and organizational skills

Pro-active approach

Property maintenance knowledge

Job description

About The Role

We have a great opportunity at our Head Office in Nottingham for a Facilities Administrator in the Property department.

You Will

• Be the first point of contact for the reporting of all property concerns from our stores & Head Office
• Facilitate allocation and callouts with external contractors and our in‑house maintenance engineers across areas including electrical, heating and Health & Safety matters
• Allocate and monitor jobs for our maintenance engineers and ensure that repairs are carried out in a timely manner and logged accurately
• Ensure all gas and electrical servicing is carried out on a timely basis and maintain accurate records and certification
• Communicate regularly with the Facilities Manager, maintenance engineers and any other business stakeholders as and when required
• Work closely with external contractors, such as alarm monitoring centres, waste management companies, decorators, signage contractors etc. to ensure that works are quoted and approved by the Facilities Manager
• Undertake departmental administration which will include obtaining quotes for approval, recording and monitoring purchase‑order allocation, processing invoices for payment and managing filing, ensuring documentation is stored correctly

What you'll need – skills and experience

• A strong and professional communicator able to receive and manage feedback from our stores, Head Office and external suppliers/contractors
• Proficient in Microsoft Office / Excel
• Good planning and organisational skills showing attention to detail
• Pro‑active approach and willing to embrace new challenges
• Property maintenance experience/knowledge preferable but not essential

Benefits

What you’ll get in return for your commitment:

• Staff Discounts
• Healthcare Cash plans
• A company pension scheme
• Life Cover
• Access to the Retail Trust, our well‑being platform – offering a 24‑hour helpline for a variety of support services
• Discounts on 100s of high‑street & online brands including restaurants, holidays, and shopping
• Role specific training and development
• Proactive promotion of internal candidates
• Paid Breaks
• Free Tea & Coffee

About The Company

Where you'll be working

Machine Mart are the UK’s leading specialist retailer of workshop power tools and equipment to the general public and trade customers. With stores nationwide and over 40 years in business, we are at the forefront of our sector and are supporting our recent success with continued growth.