Facilities Admin Officer

Brook Street; Birmingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency in Birmingham is looking for an Admin Officer for a temporary 4-month assignment. This fully onsite role involves managing office supplies, documentation, and liaising with teams to maintain facilities. Candidates should have strong communication skills, be comfortable in a fast-paced environment, and proficient in Microsoft Office. A DBS check and references are required. Apply online today!

Qualifications

• Organised and detail-focused.
• Confident in communication.
• Ability to handle sensitive issues.

Responsibilities

• Collaborate with teams to maintain facilities.
• Ensure building facilities are properly maintained.
• Manage contractors and suppliers professionally.
• Handle documentation and office supplies management.
• Provide administrative support for meetings.

Skills

Strong communication skills

Working in a fast-paced environment

Proficiency with Microsoft Office

Flexible and reliable approach

Job description

Admin Officer - Birmingham City Centre

Monday to Friday, 9:00am-5:00pm (some flexibility required)
£12.36 rising to £12.53 at week 12
Temporary assignment for 4 months
Fully onsite - no hybrid working

Are you highly organised, detail-focused, and a confident communicator? We're recruiting an Administrator to support a busy Public Sector department in Birmingham

Key Responsibilities:

• Collaborate with internal and external teams to maintain facilities and build strong working relationships.
• Promote a positive team culture focused on high service standards and continuous improvement.
• Ensure building facilities are properly maintained in coordination with stakeholders.
• Professionally manage contractors, suppliers, and visitors, ensuring they follow health & safety and security protocols.
• Handle the team helpdesk/inbox, responding to requests promptly and according to procedures.
• Order and distribute stationery and office supplies as needed.
• Accept and distribute deliveries to the appropriate departments.
• Keep documentation and spreadsheets up to date, following department guidelines.
• Manage and control building access passes securely and in line with policies.
• Use IT systems effectively to meet targets and manage resources.
• Handle sensitive issues professionally, escalating when needed.
• Support IT with printer supplies and keep accurate records.
• Provide administrative support for meetings, including preparing and maintaining documentation.
• Keep managers informed of any issues or progress updates.
• Assist the Health & Safety team with daily tasks when required.

What We're Looking For:

• Strong communication skills
• Someone that is happy to be on their feet all day, working in a fast paced environment
• Proficiency with Microsoft Office
• A flexible and reliable approach to work

Important:

This role requires a DBS check and three years of references.

How to Apply:

If you're ready for a new challenge and meet the criteria above, apply online today.
Please note: Due to the high number of applications, we may only contact shortlisted candidates.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.