Expense SME - Travel & Expense

Lorien; Greater London; On-site; GBP 70,000 - 90,000; Full time

Job summary

A global insurance consultancy is seeking an Expense Subject Matter Expert (SME) to join their team in the UK. The ideal candidate will have over 5 years of experience in expense management, expertise in expense systems like Coupa or Emburse, and a strong understanding of compliance and integration with ERP systems. This role involves leading the design and ensuring the effective deployment of a comprehensive expense framework, along with validation against global standards. Excellent stakeholder management skills are essential for success in this position.

Qualifications

• 5+ years of experience in expense management, compliance, or finance operations.
• Proven experience implementing expense systems in multi-region environments.
• Strong understanding of integration with ERP and financial systems.

Responsibilities

• Lead the design, development and tailoring of the global expense framework.
• Provide technical expertise on expense system configuration and integration.
• Validate regional configurations for compliance with global and local standards.

Skills

Experience in expense management

Knowledge of regulatory compliance

Stakeholder management skills

Strong communication skills

Tools

Coupa

Emburse

Job description

Expense SME - Travel & Expense - Inside IR35

Our client, a global Insurance broker, are looking to hire an Expense SME to join the team on a contract basis.

As the ideal candidate, you will have experience as an Expense Subject Matter Expert (SME) with deep technical knowledge of expense management systems to support the design, configuration, and deployment of a global expense solution.

You will combine functional expertise in expense policy and compliance with technical proficiency in system configuration, integration, and optimisation - particularly with platforms such as Coupa or Emburse.

Responsibilities

• Provide technical expertise on expense system configuration, workflows, and integration with ERP and financial systems.
• Lead the design, development and tailoring of the global expense framework, ensuring scalability and flexibility for regional variations.
• Define standards for expense policy governance and compliance across multiple jurisdictions. .
• Advise on best practices for expense system configuration and implementation to align with global objectives and local regulations.
• Validate regional configurations to ensure they meet both global objectives and local compliance.
• Collaborate with business analysts and technology teams to translate policy and compliance requirements into technical configurations.
• Validate regional configurations against Expense best practices to ensure alignment with global standards, local regulatory needs and broader Expense management.
• Provide expert guidance on integrating expense systems with ERP, finance, and reporting platforms.
• Ensure adherence to legal and regulatory requirements, including tax compliance, data privacy regulations (GDPR, CCPA) and audit standards.
• Develop documentation and guidelines for expense policy application and system usage.
• Define KPIs for expense compliance, policy adherence, and system efficiency.
• Support change management activities, including training, communication, and adoption strategies.
• Support testing activities, including UAT and regression testing, to ensure system stability and compliance.
• Act as a subject matter expert in governance forums, providing insights on compliance risks and mitigation strategies.
• Drive continuous improvement initiatives to enhance expense processes and system capabilities.

Preferred Experience & Qualifications

• 5+ years of experience in expense management, compliance, or finance operations.
• Knowledge of global expense policies, tax regulations, and corporate compliance frameworks.
• Proven experience implementing expense systems (eg, Coupa, Emburse) in multi-region environments.
• Strong understanding of integration with ERP and financial systems.
• Familiarity with data privacy regulations (GDPR) and audit requirements.
• Excellent stakeholder management and communication skills.

Please apply!

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.