Executry Paralegal

HR GO Recruitment; Scotland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A reputable law firm in Dumfries is looking for an experienced Executry Paralegal/Assistant to manage executry administration. The successful candidate will work closely with the team, providing compassionate support to clients during sensitive times while ensuring compliance with legal processes. You should have at least 2 years of relevant experience and possess strong communication and organizational skills. This position offers a competitive salary, career development opportunities, and staff benefits, including flexible working arrangements.

Benefits

Flexible working arrangements

Workplace pension

Generous healthcare package

Career development opportunities

Qualifications

• At least 2 years' recent executry or private client experience in a Scottish law firm.
• Ability to support clients through difficult circumstances.
• Excellent written and verbal communication skills.

Responsibilities

• Handle all aspects of executry administration under supervision.
• Take detailed instructions and maintain communication with clients.
• Prepare key legal documents and manage case files.

Skills

Executry procedures

Client communication

Legal documentation

Administrative skills

Microsoft Office

Education

Scottish paralegal qualification or equivalent

Job description

Job Title: Executry Paralegal/Assistant

Primrose & Gordon, Dumfries, Scotland

Location: Dumfries, Dumfries & Galloway

Generous salary offered commensurate with experience.

Employment Type: Full-time (part-time or part-week hours may be considered for the right candidate)

About our client

This is a well-established and respected law firm, proudly serving the people of Dumfries and Galloway.

From their Dumfries office, they provide a broad range of legal services to generations of families and local businesses. Due to continued growth, we are seeking, ideally, a Qualified Executry Paralegal or Executry Assistant to join our busy Executry department.

If, however, you do not hold a Paralegal qualification but you can demonstrate the relevant skills this would not be a barrier to employment.

The Role

This is an excellent opportunity for an experienced Executry Paralegal (or Executry Assistant) to play a key role in the smooth administration of estates. The successful candidate will work closely with solicitors and other team members on all aspects of executry administration, providing a high-quality, efficient and empathetic service to clients during an often sensitive time.

Key Responsibilities

• Handling all aspects of executry administration from initial instruction through to final distribution, under appropriate supervision.
• Taking detailed instructions from clients and maintaining regular communication with executors and beneficiaries, providing clear updates and guidance.
• Liaising with financial and government institutions, other professionals and third parties to realise and transfer assets and settle liabilities.
• Preparing key legal documents, including court applications for Confirmation and estate accounts
• Ensuring accurate file management, document production and maintenance of case management systems, including key dates and deadlines.
• Supporting fee earners with associated private client work, such as Wills and Powers of Attorney, where appropriate.
• Ensuring all work is carried out in compliance with relevant legislation, Law Society of Scotland rules and internal procedures.

About You

• Ideally hold a recognised Scottish paralegal qualification or equivalent certification in private client/executry practice; although, we will consider candidates without these qualifications if you possess the relevant skills and are the right fit for the team.
• Have at least 2 years' recent executry or private client experience in a Scottish law firm (however, candidates with slightly more or less experience will be considered).
• Be a person of sensitivity and emotional maturity, able to support clients through often difficult and emotional circumstances.
• Be able to work collaboratively within a team.
• Demonstrate good administrative skills and sound legal knowledge of executry procedures, documentation and Sheriff Court Commissary practice.
• Be organised, attentive to detail and able to manage multiple cases and deadlines.
• Possess excellent written and verbal communication skills and a professional, client-focused approach.
• Confident user of Microsoft Office and familiarity with legal case management systems.

Why You Should Join the Team

• We are a friendly, inclusive and progressive firm with deep roots in the local community.
• Competitive salary based on experience.
• Opportunities available for career development and ongoing training.
• Staff benefits including flexible working arrangements, workplace pension and a generous healthcare package.

Application Instructions

To apply, please send your CV and a covering letter explaining your suitability for the role and your preferred working patter to , or call (phone number removed) for an informal discussion.

Equal Opportunities and Confidentiality

Our client is committed to promoting equal opportunities and to creating an inclusive working environment. We welcome applications from all suitably qualified candidates. All client and applicant information is treated in strict confidence and in line with data protection requirements.

Applications will be reviewed on a rolling basis, so early applications are encouraged. Please indicate your current notice period and whether you are seeking full-time or part-time/part-week hours. References will only be taken up following a successful offer.