Executive Personal Assistant - School of Life and Health Sciences

Royal Birmingham Conservatoire; Birmingham; Hybrid; GBP 38,000 - 45,000; Full time

Job summary

A leading educational institution in Birmingham seeks an experienced Executive Personal Assistant to provide high-level support to the Dean of School. This full-time role offers a hybrid working model, requiring three days on campus. The ideal candidate will have significant experience in executive support, excellent communication and decision-making skills, and the ability to manage competing priorities effectively. This position plays a vital role in advancing the university’s strategic goals.

Qualifications

• Proven track record of providing high-level support.
• Experience managing competing priorities in a dynamic environment.
• Ability to manage a varied and demanding workload.

Responsibilities

• Provide confidential, professional support to the Dean of School.
• Manage a complex diary and meet key business needs.
• Build strong relationships with stakeholders.

Skills

Expertise in executive support

Strong communication skills

Decision-making

Problem-solving

Education

Degree level education or equivalent qualification

Job description

Executive Personal Assistant

Department: School of Life and Health Sciences – City South Campus
Salary: £38,050 to £44,131 per annum – Permanent – Full Time – Release Date: 15 December 2025 – Closing Date: 11 January 2026 – Reference: LHS25006

The School of Life and Health Sciences is seeking an Executive Personal Assistant to join our newly established School Leadership Team. The School is made up of three departments, namely Health and Social Care Professions, Life and Sports Science and Psychology and Counselling, boasting state of the art facilities and a broad range of courses on offer. In this pivotal role you will provide high‑level executive support to the Dean of School and play a key part in advancing the University’s ambitious, future‑focused Strategic Plan.

Key Responsibilities

• Deliver confidential, professional support to the Dean of School and coordinate day‑to‑day operations.
• Manage a complex diary and flexibly meet key business needs, activities and deadlines.
• Build strong relationships with internal and external stakeholders and support the planning and delivery of high‑profile events.
• Process and interpret large volumes of information quickly, including producing accurate minutes, records and follow‑up actions.
• Work under pressure and meet tight deadlines with minimal supervision.

Qualifications

• Significant experience as an Executive Assistant or senior administrator with a proven track record of providing high‑level support and managing competing priorities.
• Degree level education or an equivalent professional qualification, or relevant experience that demonstrates initiative, decision‑making and problem‑solving skills in a dynamic, multifaceted environment.
• Excellent communication skills, sound judgement, and the ability to manage a varied and demanding workload.

Logistics

This is a hybrid role with three days per week on campus (subject to business need). The position is based at our City South campus, with occasional cross‑campus travel required. The appointed candidate will normally be employed through our subsidiary company BCU Support Services Limited, a wholly owned subsidiary of Birmingham City University. Appointees with prior LGPS membership who wish to enter the LGPS scheme will be able to do so and will be employed by Birmingham City University directly.

Equality, Diversity and Inclusion

We are committed to equality, diversity and inclusion and to an environment that supports lawful free speech and academic freedom. We will continuously review and improve our policies, practices and procedures to ensure that we are promoting these in all aspects of our operations. We believe that by working together, combining our many different backgrounds and life experiences, we will empower each other to reach our full potential.