Executive Personal Assistant

Love Luxury; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A luxury retail brand in the UK is seeking a Personal Executive Assistant to support its Leadership Team. This role involves managing schedules, communications, and project coordination in a dynamic environment. Candidates should have a proven track record in high-performance roles and demonstrate exceptional organisational and multitasking skills. The ideal applicant is reliable, detail-oriented, and comfortable in a luxury service culture. A high standard of professionalism and discretion are required.

Qualifications

• Proven experience as an Executive Assistant or similar support role in luxury, retail, or high-performance industries.
• Exceptional organisational and multitasking skills are essential.
• Strong written and verbal communication abilities are required.

Responsibilities

• Manage and optimise executive calendars, appointments, and meetings.
• Act as the first point of contact for executives, filtering and prioritizing communications.
• Maintain oversight of boutique requirements, schedules, and operational workflows.

Skills

Organisational skills

Multitasking

Written communication

Verbal communication

Discretion

Emotional intelligence

Productivity tools proficiency

Tools

Google Workspace

Microsoft Office

Job description

Love Luxury is a fast-growing brand renowned for the resale of authentic, high-end designer handbags, jewellery, and timepieces. We cater to an elite clientele that values trust, discretion, and excellence.

For over 15 years, Adam and Emily Abraham have built an extensive network of loyal clients who share a deep passion for luxury. As we continue to expand, we’re seeking passionate, driven, and ambitious individuals to join us on our mission - to build lasting trust in luxury by connecting people with authentic pieces, exceptional service, and timeless elegance.

The Personal Executive Assistant will act as a key support to the Leadership Team, ensuring seamless coordination across business, client, and operational priorities. This role requires precision, discretion, and the ability to navigate a fast‑paced, ever‑changing environment. You will manage schedules, communications, and workflow while representing Love Luxury with the highest level of professionalism.

This is a role for someone proactive, detail‑focused, and able to stay several steps ahead.

Key Responsibilities

Executive Support

• Manage and optimise executive calendars, appointments, and internal/external meetings.
• Coordinate travel arrangements, itineraries, and schedules.
• Prioritise tasks, flag urgent matters, and ensure the leadership team stays organised and informed.
• Work on multiple business projects, which will require multitasking, and working to deadlines.

Communication & Relationship Management

• Act as the first point of contact for executives – filtering, prioritising and drafting communications with accuracy and discretion.
• Liaise professionally with clients, partners, suppliers, and internal team members.
• Prepare briefing notes, summaries, and follow‑up actions for meetings.

Operational Support

• Maintain oversight of boutique requirements, schedules, and operational workflows.
• Assist with the organisation of internal events, launches, and VIP client appointments when required.
• Support, lead and manage project coordination, ensuring deadlines are tracked and met.

Administrative Excellence

• Handle document management, filing, and digital organisation.
• Prepare reports, presentations, and polished documents as needed.
• Maintain confidentiality with all company, client, and operational information.

Skills & Experience Required

• Proven experience as an Executive Assistant, PA, or similar support role (luxury, retail, or high‑performance industries preferred).
• Exceptional organisational and multitasking skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and emotional intelligence.
• Confident using productivity tools (Google Workspace / Microsoft Office).
• Ability to thrive in a fast‑paced, dynamic luxury environment.
• A polished, well‑presented, and calm presence.

What We’re Looking For

We are seeking someone who is:

• Highly reliable and trustworthy with a proactive, anticipatory mindset.
• Comfortable taking ownership and managing up.
• Detail‑driven with a high standard of accuracy.
• Energetic, adaptable, and aligned with a luxury service culture.

At Love Luxury, we are proud to be an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where every team member is valued, respected, and empowered to thrive — regardless of background, nationality, or identity. Due to the large number of applications, our team endeavours to respond within one week.