Executive PA & Office Manager to MD | Flexible Hours

Bellway; West Malling; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading house builder in West Malling seeks an Office Manager and PA to the Managing Director. This pivotal role involves comprehensive support, including diary management, correspondence, and HR administration. Ideal candidates will possess secretarial experience at a senior level, excellent organisation skills, and demonstrate discretion. The position offers a competitive salary, annual bonus, pension scheme, and generous holiday entitlement along with various employee benefits.

Benefits

Competitive salary

Competitive annual bonus

Contributory pension scheme

25 days holiday plus bank holidays

Holiday purchase scheme

Access to discounts and benefits portal

ShareSave Scheme

Cycle to Work Scheme

Life assurance

Qualifications

• Experience of working in a secretarial / PA role supporting Senior Director level roles.
• Comfortable working within a fast-paced working environment.
• Ability to prioritise workload according to MD / Divisional demands.

Responsibilities

• Full P. A support to the Managing Director.
• Preparing paperwork for Managing Director as required.
• First point of contact to deal with correspondence and telephone calls.
• Secretarial support such as typing up correspondence and diary management.
• Full diary management; managing both work & personal appointments.
• Minute meetings and produce professional notes.
• Prepare monthly reports collating information from various departments.
• Support the Managing Director with HR administration including recruitment.
• Maintain efficient filing systems for the Managing Director and employee records.

Skills

Excellent administration and organisation skills

Strong communication and listening skills

Ability to prioritise workload

Proficient IT skills (Microsoft Office)

Demonstrates a high level of discretion and confidentiality

Ability to work on own as well as part of a team

Education

GCSE Maths and English – Grade 4 / C or above (or equivalent)

Job description

A leading house builder in West Malling seeks an Office Manager and PA to the Managing Director. This pivotal role involves comprehensive support, including diary management, correspondence, and HR administration. Ideal candidates will possess secretarial experience at a senior level, excellent organisation skills, and demonstrate discretion. The position offers a competitive salary, annual bonus, pension scheme, and generous holiday entitlement along with various employee benefits.