Executive Assistant to leading high profile Hotelier

Sorted Personal Management Limited; City Of London; On-site; GBP 75,000 - 90,000; Full time

Job summary

A luxury hotel group in London is seeking an experienced Executive Assistant to support high-level management and coordinate various tasks. The ideal candidate is proactive, calm under pressure, and has exceptional communication skills. Flexibility is key as the role involves out-of-hours support. Experience in a fast-paced environment is essential. Salary ranges from £75k to £90k depending on experience.

Qualifications

• Extensive experience as an EA in a fast-paced industry.
• Exceptional written correspondence skills.
• Highly organised with the ability to work under pressure.

Responsibilities

• Maintain the business diary and coordinate with management.
• Handle correspondence and screen calls.
• Manage emails and follow-up deadlines.

Skills

Excellent communication

Prioritisation skills

Proactive problem solver

Ability to manage multiple tasks

Attention to detail

Job description

Overview

Our client, a high-profile Hotelier with luxury properties in London and LA, requires a professional and experienced Executive Assistant to provide high-level support with day-to-day general needs and business calendars.

A calm and unflappable manner is crucial. Plans will change at the last minute, and thinking on your feet with a plan B is required regularly. You must have excellent communication and prioritisation skills and be able to maintain a high level of confidentiality.

With an A-list clientele and UHNW luxury lifestyle, the principal mixes in celebrity circles. Experience from a talent or entertainment background and an understanding and brand awareness of luxury hotels in London and LA would be advantageous.

This is not a 9am–5pm position; absolute flexibility and commitment are key. Candidates must be willing and able to commit completely to the role and work across different time zones when required.

You will be based at the head office in Marylebone, London, working alongside the Personal Assistant.

Hours: Full time with regular out-of-hours support

Location: Marylebone

Salary: £75k-90k dependent on experience

Start Date: ASAP

Interviewing: Immediately

Responsibilities

• Maintain the business diary and coordinate with management and heads of departments regarding work schedule.
• Coordinate business meetings with outside entities and ensure efficient scheduling to optimise time.
• Handle all correspondence and screen calls and enquiries.
• Manage emails and ensure follow-ups are executed and deadlines are met.
• Act as a liaison between management and other departments, ensuring coordination across hotel operations.
• Accompany the client day-to-day when needed and be available to travel if required.
• Prioritise conflicting needs.
• Action itinerary plans, including travel and business-associated events.
• Support the Global VP of Brand and Strategy when required.

Qualifications

• Extensive experience as an EA in a fast-paced industry.
• Exceptional written correspondence skills.
• Experience with high-profile or VIPs is desirable but not necessary.
• Proactive problem solver who can work independently and efficiently.
• Excellent administrative and communication skills.
• Highly organised with the ability to manage multiple tasks and projects.
• Proactive, energetic, calm under pressure and resilient.
• Excellent relationship builder and confidentiality.
• High attention to detail.

Application Instructions

PLEASE NOTE: We receive a considerable amount of applications for every position and there is tough competition in the employment market. To process your application efficiently, please provide the following:

• Detail your relevant experience in a cover letter and include it on an up-to-date CV.
• Quote your required salary.
• Confirm your availability for interview and when you could start in a new role.
• Forward references if available; these can strengthen your application.

The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and can send your CV quickly.

Please note that these instructions apply to all candidates and applications that do not meet these criteria may not be considered.