Executive Assistant

Colville Search Limited; Greater London; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A leading executive support agency seeks an Executive Assistant to support a high-profile individual in London. The role demands at least 5 years of experience, exceptional organisational skills, and the ability to manage both professional and personal demands. You will coordinate complex schedules, manage household staff, and handle confidential information with discretion. This full-time position involves international travel and requires flexibility in working hours. The ideal candidate is proactive, detail-oriented, and has a diplomatic demeanor.

Qualifications

• Minimum 5+ years’ experience as an EA/PA.
• Ability to handle sensitive matters with discretion.
• Flexibility to travel internationally and work across varying time zones.

Responsibilities

• Provide full executive-level administrative support.
• Oversee the running of multiple residences.
• Manage personal diary and appointments.
• Serve as a key liaison for communications.

Skills

Highly organised

Adaptable

Detail-oriented

Strong communication

Problem solver

Discretion

Job description

Executive Assistant / Private PA to High-Profile Principal

Full-time | London & International Travel

We are seeking an experienced and highly organised Executive Assistant to provide seamless professional and personal support to a busy high‑profile individual. This is a hands‑on, fast‑paced role requiring impeccable discretion, initiative, and the ability to operate confidently in both corporate and private settings. This is a hands‑on, 24/7 role requiring flexibility and availability outside of standard working hours to support the Principal’s dynamic schedule.

Key Responsibilities

Executive & Business Support

Provide full executive‑level administrative support, including complex diary and schedule management across multiple time zones. Coordinate and manage on‑set schedules, production meetings, and professional engagements, ensuring smooth communication between teams. Handle confidential documents, contracts, and correspondence, liaising with legal, accounting, and business representatives as required. Manage and track expenses, budgets, and invoices, working closely with financial and business managers. Assist with project logistics, including travel, accommodation, and on‑site requirements for work‑related events and productions.

Property & Household Management

Oversee the running of multiple residences, ensuring they are maintained to a high standard and fully operational at all times. Coordinate household staff and service providers, including housekeepers, chefs, gardeners, nannies, and maintenance teams. Manage rotas, payroll coordination, and staff schedules, ensuring coverage across all properties. Source and liaise with contractors and suppliers, obtaining quotes and supervising works when required. Ensure all properties are stocked and prepared for the principal’s arrival — from housekeeping standards to security arrangements. Works seamlessly and collaboratively with the Principal’s partner’s PA to ensure full alignment across professional, household, and family matters.

Private & Personal Support

Manage personal diary, appointments, and lifestyle needs, ensuring smooth coordination between professional and family life. Organise private travel, including charter flights, villas, hotels, and transportation logistics. Plan and oversee holidays, family trips, and social events, ensuring all details are managed to the highest standard. Handle gift sourcing, wardrobe coordination, and personal shopping when needed. Support with personal correspondence, errands, and family logistics, maintaining absolute confidentiality.

Stakeholder & Relationship Management

Serve as a key liaison between the Principal and their network of lawyers, accountants, business managers, and security professionals. Act as the first point of contact for all communications, filtering requests and prioritising accordingly. Build strong relationships with household and business teams, ensuring effective communication and consistent standards across all areas.

Candidate Profile

Minimum 5+ years’ experience as an EA/PA. Highly organised, adaptable, and calm under pressure. Problem solver with exceptional attention to detail and follow‑through. “Can‑do” attitude – proactive, solutions‑oriented, and resourceful. Smart, tough, and discreet – able to maintain confidentiality and handle sensitive matters with maturity. Straight‑talking yet diplomatic, confident liaising with senior professionals and service staff alike. Upbeat, professional demeanour and ability to represent the Principal positively at all times. Flexibility to travel internationally and work across varying time zones as required.

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