Executive Assistant to CEO - London / Birmingham

Bain and Gray; United Kingdom; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A respected professional agency is seeking a proactive Executive Assistant to support a dynamic CEO. The role involves managing a demanding schedule, coordinating internal and external engagements, and providing operational support. Ideal candidates should have significant experience in fast-paced environments, strong organisational skills, and the ability to communicate effectively at all levels. The position allows for hybrid working, but candidates must be flexible and willing to travel. This role offers an exceptional opportunity with responsibilities that are critical to the success of the organization.

Qualifications

• Significant experience as an Executive Assistant supporting senior leaders in a complex, fast-paced environment.
• Exceptional organisational skills, accuracy, and attention to detail.
• High integrity, discretion and professionalism when handling sensitive matters.

Responsibilities

• Provide full executive support including complex diary management.
• Act as a primary point of contact for senior internal stakeholders.
• Manage and triage the CEO’s inbox, ensuring priorities are clear.

Skills

Excellent judgment

Organisational skills

Strong communication skills

Problem-solving skills

Tech-savvy

Job description

Executive Assistant to CEO - London / Birmingham

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

We’re looking for a highly capable, proactive Executive Assistant to support a dynamic and high-profile CEO within a respected professional and regulatory organisation. This is a pivotal role at the heart of the business, working in close partnership with the Chief of Staff to ensure the CEO’s time, relationships and priorities are managed seamlessly. If you thrive in fast-moving, complex environments and enjoy being a trusted right hand to senior leadership, this is an exceptional opportunity. You will provide first‑class business and operational support to the CEO. You’ll manage a demanding and constantly evolving schedule, coordinate key internal and external engagements, and act as a trusted representative of the CEO across the organisation. You will be wherever the CEO is, with regular travel to the Birmingham head office. Hybrid working is available, but flexibility is essential.

Duties will include:

• Provide full executive support including complex diary management, meeting coordination, travel and itineraries.
• Act as a primary point of contact for senior internal stakeholders, building strong relationships across the organisation.
• Coordinate and attend key meetings: preparing agendas, taking minutes, and ensuring actions are captured and progressed.
• Manage and triage the CEO’s inbox, drafting communications and ensuring priorities are clear and followed through.
• Ensure high‑quality briefing materials are prepared ahead of all meetings.
• Support delivery of operational and strategic initiatives alongside the CEO and Chief of Staff.
• Represent the CEO with professionalism, discretion, and credibility.

We are looking for:

• Significant experience as an Executive Assistant supporting senior leaders in a complex, fast‑paced environment.
• Highly resourceful with excellent judgment, initiative and problem‑solving skills.
• Exceptional organisational skills, accuracy, and attention to detail.
• Strong communication skills (written and verbal) and confidence engaging with stakeholders at all levels.
• High integrity, discretion and professionalism when handling sensitive matters.
• Resilient, adaptable and comfortable working with shifting priorities.
• Tech‑savvy, data‑literate, and confident working with new tools and systems.
• Willing and able to work flexibly and travel regularly.
• Experience within professional services, civil service or a regulatory environment.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PArecruitment across London. Rolestypically include Receptionists, Team Assistants, EAs, Office Managers and PAsacross all industry sectors. We are aboutique agency and as a result, are unable to respond individually to the highvolume of applications. If you are already registered with us at Bain and Gray,please do not hesitate to contact your consultant directly.