Executive Assistant to CEO - Holborn

Bain and Gray; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A market-leading beauty brand is seeking a calm and professional Executive Assistant to support the Co-Founder and CEO in Holborn, London. The role requires handling complex diaries, booking international travel, and managing communications within a fast-paced and evolving environment. Experience at C-Suite level is essential. This is an exceptional opportunity with visibility and influence, ideal for someone adaptable and personable. Join a rapidly growing company and make a genuine difference behind the scenes.

Qualifications

• Experience in high-trust and high-visibility roles.
• Ability to manage complex schedules and travel arrangements.
• Capable of handling communications with senior stakeholders.

Responsibilities

• Acting as gatekeeper and trusted right-hand to the CEO.
• Booking frequent international travel and managing diaries.
• Coordinating meetings and taking minutes.
• Handling internal and external communications.

Skills

Gravitas and confidence

Experience supporting at C-Suite level

Flexibility

Personable

Strong knowledge of London restaurants

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

My client is a market‑leading beauty brand experiencing rapid growth, with new stores opening across the UK and big plans ahead. Based in stylish, open‑plan offices in Holborn, the business currently has a team of 20 and is set to double in size by early next year. The culture feels very much like a high‑energy start‑up: ambitious, fast‑paced and constantly evolving, where priorities shift and no two days look the same. This role is office based, 5 days a week.

They are seeking a calm, unflappable Executive Assistant to support the Co‑Founder and CEO. This is a role requiring absolute discretion and professionalism. You will be a true right‑hand support, trusted with sensitive information and expected to bring structure, polish and calm to a very busy schedule. This position should be treated seriously, it is high‑trust, high‑visibility and hugely valued within the business!

Duties will include:

• Acting as gatekeeper and trusted right‑hand to the CEO
• Managing complex diaries across
• Booking frequent international travel to Korea (approximately four times per year), alongside UK store and warehouse visits
• Coordinating meetings with multiple moving parts, taking minutes and driving follow‑up actions
• Handling a wide range of internal and external communications, from retail teams to senior stakeholders
• Organising client entertainment including restaurants and golf days (strong London restaurant knowledge highly beneficial)
• Managing personal administration such as dry cleaning and holiday bookings
• Supporting with research projects, including enhancing company benefits
• Organising team socials, perks and the annual Christmas party

The ideal candidate

• Must have gravitas and a confidence
• Experience supporting at C‑Suite level
• Must have previously worked at pace!
• Adaptable and personable — able to speak to people at all levels and represent both the CEO and the brand impeccably.
• Someone flexible, modern and not overly corporate will thrive here

This is a rare opportunity to join a business at a pivotal moment of growth, with real influence and visibility from day one. If you enjoy being trusted, relied upon and genuinely making a difference behind the scenes, this is an exceptional EA role with long‑term potential.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.