Executive Assistant to CEO, COO & SLT

C&C Search Ltd; City Of London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A creative design studio in London seeks an Executive Assistant to support the CEO, COO, and senior leadership team in a hybrid role. This position entails diary management, travel arrangements, and operational support in a dynamic and collaborative environment. Ideal candidates are highly organised, proactive, and possess strong interpersonal skills. The role offers competitive compensation and a comprehensive benefits package.

Benefits

28 days holiday + bank holidays

Pension

Private health insurance

Discretionary sick leave

Caregiver leave

Annual company retreat

Qualifications

• Experience as an Executive Assistant in a creative or fast-paced environment.
• Exceptional organisational and communication abilities.
• Discreet and adaptable with a proactive mindset.

Responsibilities

• Manage CEO's diary and communications effectively.
• Arrange complex travel logistics and plans.
• Support COO in sensitive business matters and operations.
• Assist with vendor management and office administration.
• Coordinate business events and retreats.
• Foster communication and positive culture across the business.

Skills

Organisational skills

Interpersonal skills

Communication skills

Proactivity

Efficiency

Tools

Xero

Travel Perk

Notion

Slack

GSuite

HiBob

Job description

Overview

Executive Assistant to CEO, COO and Senior Leadership Team – Location: London Bridge, UK. Hybrid: 2-3 days in office. Salary: £40,000 - £50,000 DoE. Company: a creative design studio specialising in immersive visualisation and interactive solutions.

We’re looking for a highly organised and proactive Executive Assistant to join a growing creative design studio. This role centres on providing direct support to the CEO while also working closely with the COO and offering ad hoc assistance to the wider senior leadership team. It’s a diverse, high-visibility position combining executive support with operational responsibilities. You’ll be at the heart of the business, helping to optimise leadership time, streamline processes, and contribute to the studio’s dynamic, collaborative culture.

Responsibilities

• CEO Support: Full ownership of diary, inbox management, meeting coordination, and day-to-day communications.
• Travel & Logistics: Arrange and manage complex domestic and international travel (primarily Germany and the UK), including last-minute changes and contingency planning.
• COO & Leadership Support: Partner with the COO on sensitive business matters such as payroll collation, invoicing, and reconciliations (via Xero). Provide organisational support to the senior leadership team (8 direct reports).
• Operations & Admin: Assist with expense management, vendor management, and office administration; provide cover for the Office Manager when required.
• Event Planning: Coordinate company retreats, client demos, team socials, and other business events (in conjunction with the Office Manager)
• Liaison & Culture: Act as a central point of contact between leadership, employees, clients, and vendors, fostering smooth communication and positive culture across the business.

Candidate Profile

• Demonstrable experience as an Executive Assistant, ideally within a creative, agency, tech, start-up, or fast-paced SME environment.
• Exceptionally organised and efficient with a proactive, solutions-focused mindset
• Strong interpersonal and communication skills, confident liaising with stakeholders at all levels.
• Discreet, adaptable, and able to thrive in a dynamic, fast-paced environment.
• Comfortable with systems such as Travel Perk, Xero, Notion, Slack, GSuite, HiBob would be highly beneficial.

Why Join

• A high-visibility role working directly with the CEO and COO.
• Diverse remit spanning executive support, operations, and events.
• Creative, collaborative culture with a fun, forward-thinking team.
• Flexible, remote-first working model with new offices for team collaboration.
• Opportunity to grow alongside an expanding business working with major global clients.
• Excellent benefits package, including 28 days holiday + bank holidays, pension, private health insurance, discretionary sick leave, caregiver leave, and annual company retreat.

If you’re a detail-driven, proactive EA who thrives in a creative, fast-paced environment, this is an opportunity to make a real impact at the heart of an ambitious and growing design studio.