Executive Assistant To Ceo

Essential Employment; Bristol; On-site; GBP 60,000 - 80,000; Full time

Job summary

A professional staffing agency is looking for an Executive Assistant to the CEO in Bristol. The role involves managing the CEO's diary, organizing meetings, and providing secretariat support. Successful candidates will have strong communication skills, experience in inbox management, and the ability to handle sensitive information with discretion. This is a full-time temporary position offering competitive pay.

Qualifications

• Proficient in diary management and scheduling.
• Ability to manage communication and respond on behalf of senior executives.
• Experience in secretariat support and minute-taking.

Responsibilities

• Manage the CEO’s diary and meeting requests.
• Book meeting spaces and arrange logistics.
• Handle inbox management with discretion.
• Provide secretariat support and prepare meeting documentation.
• Organize travel and accommodation.
• Support events and VIP visits.

Skills

Diary management

Inbox management

Secretariat support

Travel and accommodation organization

Event support

Communication skills

Discretion and tact

Office administration improvement

Job description

Executive Assistant To Ceo needed in Bristol, £18.72ph PAYE – Reference : 5270817

1. Proactively manage the CEO’s diary, meeting requests, external visits and speaking engagements and ensure schedules are organised and run smoothly.

2. Booking meeting spaces, and making appropriate arrangements (IT facilities, room booking, room layout, refreshments, etc).

3. Undertake inbox management and, where appropriate, respond on behalf of the CEO. With oversight of the inbox, exercise judgement, initiative, and discretion in sorting urgent and non-urgent communications to assist in the prioritisation of CEO’s work where appropriate.

4. Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholder to gather content, ensuring a digital version is available ahead of the meeting. Gathering minutes and logging tasks for actioning.

5. Handle telephone calls on behalf of the CEO with discretion and tact and work with members of the wider team to ensure a high-quality administrative service is provided.

6. Proactively organise cost effective travel and accommodation.

7. Provide support for events, large scale meetings and VIP visits including venue management, guest lists, liaising closely with communications colleagues to ensure appropriate media coverage.

8. Contribute to the development and improvement of office administration systems.

9. Undertake all other duties as requested by the CEO, commensurate with the grade and status of the post.

This is a full time role on a Temporary contract basis.