Executive Assistant (Spanish language skills desirable)

Clean Air Fund; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

An environmental nonprofit organization in Greater London is seeking an Executive Assistant to support senior leadership. This exciting role involves managing diaries, complex international travel, and organizing key team projects. The ideal candidate will have experience in busy environments, strong organizational skills, and proficiency in Microsoft Office. Additionally, they should be a motivated self-starter with attention to detail and problem-solving abilities. Fluency in Spanish is a plus. Join a mission-driven team dedicated to combating air pollution.

Qualifications

• Experience supporting senior executives in fast-paced environments.
• Managing complex international travel bookings.
• Strong problem-solving and multitasking abilities.

Responsibilities

• Support diary management and complex international travel.
• Coordinate high-profile international events.
• Manage executive's emails to prioritize organizational goals.

Skills

Diary management

International travel management

Interpersonal skills

Organisational skills

Microsoft Office proficiency

Attention to detail

Problem-solving skills

Fluency in Spanish

Job description

• Closing date – 11th January 2026
• Type of employment – Permanent

We will be reviewing applications and the role might close before the stated deadline depending on application volume. Early applications are encouraged.

The Clean Air Fund is looking to recruit an Executive Assistant to join the team in London. This is an exciting opportunity to join a rapidly growing organisation whose mission is to use philanthropic grants to catalise a reduction in air pollution in a newly created role.

As Executive Assistant with Clean Air Fund you would support both the Executive Director of Breathe Cities & the Director of Breathe Cities - who are part of the Senior Leadership Team (SLT). As the Executive Assistant (EA), working alongside the Senior Executive Assistant and Support Manager (SEA&SM), and CEO Office team, this role ensures the Directors and their teams are supported to work efficiently and effectively and that team projects are facilitated to run smoothly. It’s a role at the heart of a fast-moving organisation combating air pollution. Supporting governance is part of the role through the coordination of preparation for Board and Committee meetings.

You would be responsible for diary management, which includes a lot of complex international travel and coordinating the preparations for high-profile international events. The post holder manages the Executive’s emails to ensure that they give their attention to organisational priorities – both internal and external. This position provides support on key team projects, events, and team engagement which require organisational and administrative input for success. There is scope for initiative, taking on the organisation of convenings, surveys and small conferences.

To be successful in this role you will have the following skills and experience;

• Previous relevant experience, working for senior executives in a busy and complex environment; including diary management, agenda setting, minute taking, support with meeting logistics (online and in person), drafting communications.
• Experience managing international travel bookings including visa, logistics and itineraries.
• Strong interpersonal skills: engages with others to get the best out of them; works well as part of a team.
• Professional, sound independent judgment, strong organisational and project management skills and the ability to be flexible as priorities and needs change.
• Evidence of capacity to work in range of cultural and socio-economic contexts, adapting style and approach appropriately and in a culturally sensitive manner to maximise effectiveness.
• Ability to work unsupervised, a motivated self-starter, with strong problem solving and multitasking skills.
• Proficient in all areas of Microsoft. Must possess strong Word, PowerPoint, Excel and typing skills; ability to learn new packages, when required.
• Excellent attention to detail.
• Numerate, with a good understanding of basic budget processes.
• Proficiency in Spanish, including reading and writing for documentation and correspondence is desirable.

For more information on this role, as well as the full person specification please see the job description

Our Culture

At Clean Air Fund, we’re guided by purpose and grounded in evidence. Our culture combines clear structures and rigorous frameworks with space for fresh thinking and collaboration across diverse perspectives. We value curiosity, openness and a shared commitment to making a measurable difference

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, returning parents, carers or any other aspect which makes them unique. We particularly welcome applicants from under-represented groups to apply and would encourage you to let us know if there are steps we can take to ensure that the recruitment process enables you to present yourself in a way that makes you comfortable. We are committed to ensuring the safety and protection of our employees from all forms of harm.