Executive Assistant - Real Estate- 12 month FTC

Medlock Partners Ltd; Birmingham; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading UK national Law firm is seeking an organised and proactive Executive Assistant to support their Birmingham office. This full-time role includes organising team meetings, handling travel arrangements, and managing key client data. The ideal candidate will possess strong organisational skills and excellent communication abilities, thrive in a fast-paced environment, and build relationships across the business and with clients. This role offers a hybrid working model. Apply today to join a dynamic team.

Qualifications

• Experience in a professional services environment supporting executives.
• Strong organisational skills and ability to multitask effectively.
• Excellent communication skills with attention to detail.

Responsibilities

• Organise team meetings and handle travel arrangements.
• Manage client data and ensure compliance procedures are followed.
• Coordinate diaries and appointments for team leaders.

Skills

Organisational skills

Multitasking

Written and verbal communication

Relationship building

Proactive attitude

Job description

Executive Assistant - Full time

Permanent

Birmingham- Hybrid

Real Estate Team

A leading UK national Law firm is looking for an organised and proactive Executive Assistant to provide essential support to their local team, working closely with Team Leaders and Regional Executive Managers. You will have access to resources like the Document Production team, Admin Assistants, and Business Services, allowing you to manage your workload effectively while contributing to the wider team. Though you’ll have autonomy in managing your day, collaboration is key, and you’ll be expected to build strong relationships across the business and with clients, ensuring you align with the firm’s values.

What You’ll Need

Experience in a professional services environment, ideally providing support to executives, lawyers, or similar professionals.

Strong organisational skills and the ability to multitask and prioritise effectively in a fast‑paced setting.

Excellent written and verbal communication skills, with a high level of attention to detail.

Confidence to manage multiple stakeholders, delegate tasks as needed, and work independently when required.

Strong relationship‑building abilities, with the confidence to work with both internal teams and external clients.

A proactive, flexible attitude, ready to take on new responsibilities and rise to challenges.

Your Key Responsibilities

Business Development & Support : Organise team meetings and events, handle travel arrangements (including international), liaise with business support teams, update legal directories, and assist with client communications and profile updates.

Client Service & Matter Management : Provide outstanding client service by managing client data, ensuring compliance procedures are followed, and keeping records accurate and up to date. Support tasks such as conflict checks, risk assessments, and client financial reporting.

Diary & Task Management : Coordinate diaries and appointments, ensuring all necessary materials are prepared. Keep track of key dates, deadlines, and reminders for both clients and the team.

Finance & Billing : Assist with financial reporting, invoicing, billing queries, and expense claims. Work closely with the finance team to manage financial housekeeping tasks and prepare client invoices.

Workflow & Task Prioritisation : Effectively manage multiple tasks and projects, provide regular updates, and work closely with lawyers and support teams to meet deadlines.

If you’re an organised and proactive individual who thrives in a team‑focused environment, this role is an exciting opportunity to take on new challenges and grow within a dynamic team.

Apply today