Executive Assistant - Property

JMC Legal Recruitment; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading legal recruitment agency in London is seeking an experienced Executive Assistant to support fee earners in a prestigious law firm. The ideal candidate will have at least 3 years of experience in a Real Estate or Litigation setting and demonstrate strong organisational skills, proficiency in Microsoft Office, and excellent communication abilities. This role involves handling legal documentation, managing diaries, and ensuring the efficiency of property transactions. This is a unique opportunity to join a collaborative and prestigious firm offering genuine prospects for career progression.

Qualifications

• Minimum of 3 years’ experience as an EA in a Real Estate or Litigation legal setting.
• Strong knowledge of legal documentation and court procedures.
• High level of discretion and professionalism.

Responsibilities

• Open new matters and carry out conflict checks.
• Draft and manage property legal documents, including contracts and leases.
• Manage diaries, schedule meetings, and monitor deadlines.

Skills

Experience as an Executive Assistant in Real Estate

Knowledge of property transactions

Strong organisational skills

Excellent typing skills (50 wpm)

Proficiency in Microsoft Office

Clear communication skills

Job description

Executive Assistant | Real Estate | West End | L500 and Spears Ranked

Are you an experienced Executive Assistant with Real Estate experience looking for a unique and rewarding role? This is an excellent opportunity to join a highly regarded, forward‑thinking practice known for its collaborative culture, professional excellence and genuine career progression.

The Firm

This firm is one of London's most respected names, with an impressive reputation across multiple practice areas. Ranked in the Legal 500 and Spears, the firm has nearly doubled in size over the past five years thanks to strategic growth, top‑tier talent, and an influx of high‑quality work.

Renowned for its friendly, supportive environment, the firm places real emphasis on mentoring and staff development. You'll join a close‑knitted team where your contribution is valued, and you'll have access to strong professional support and clear opportunities to progress.

The Role

This highly respected London law firm is looking for an experienced Executive Assistant with strong Real Estate experience to provide high‑level administrative and organisational support to fee earn杉. This is a varied and busy role suited to someone who enjoys managing multiple matters simultaneously and takes pride in delivering precise, proactive support. You will play a key role in ensuring property transactions and related matters run smoothly, supporting fee earners from file opening through to completion and closure.

Key Responsibilities

• Open new matters and carry out conflict checks
• Draft, prepare and manage property legal documents, including contracts and leases
• Prepare engrossments and manage document execution via DocuSign
• Electronically file legal and court documents, including use of CE-File where required
• Manage diaries, schedule meetings and hearings, and monitor key deadlines
• Liaise with courts, counsel, agents, and other third parties
• Support billing processes, including completion statements, WIP monitoring, and invoicing
• Submit and manage Land Registry applications and SDLT filings
• Assist with document bundling and transaction packs
• Provide high-quality audio and copy typing
• Maintain accurate electronic filing systems and manage calls professionally

Requirements

• You’ll have a minimum of 3 years’ experience as an EA in a Real Estate or Litigation legal setting.
• Strong knowledge of property transactions and legal documentation
• Familiarity with court procedures and electronic filing systems
• Excellent typing skills (minimum 50 wpm) with a high level of accuracy
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organisational skills and the ability to manage competing deadlines
• Clear, confident communication skills
• A high level of discretion, professionalism, and attention to detail
• A proactive, reliable approach and ability to work collaboratively with fee earners.