Executive Assistant - Personal

Iconic Resourcing; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading professional services firm in Glasgow is seeking an experienced PA/EA or Senior Administrator. In this role, you will manage diaries, coordinate meetings, and support client communications. Strong organization and communication skills are essential, along with experience in professional services. This opportunity offers a varied role in a busy environment, allowing you to make a real impact and advance your career.

Qualifications

• Experience as a PA/EA or Senior Administrator, ideally in professional services.
• Ability to work under pressure and meet tight deadlines.
• Competent in Microsoft Office and familiar with databases.

Responsibilities

• Manage diaries, meetings, and travel arrangements.
• Act as the first point of contact for client queries.
• Draft and proofread documents and presentations.
• Support billing and project administration.

Skills

Diary management

Strong typing skills

Excellent organizational skills

Strong communication skills

Proactive approach

Attention to detail

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Are you an experienced PA/EA or Senior Administrator looking for your next opportunity within a busy, high-performing professional services environment? Join a leading Edinburgh-based firm, providing pivotal administrative and diary management support while ensuring smooth day-to-day operations.

The Role

As part of the team, you’ll be the go-to person for diary management, meeting coordination, client communications, and a wide range of administrative tasks. You’ll support both day-to-day operations and special projects, ensuring the team runs efficiently and professionally.

Key Responsibilities

• Manage diaries, meetings, and travel arrangements for the team
• Act as first point of contact for client queries and correspondence
• Draft, format, and proofread documents, reports, and presentations
• Maintain and update internal systems, databases, and filing processes
• Support billing, finance, and project administration where required
• Assist with business development or marketing initiatives
• Take minutes at meetings and provide support during holidays or absences
• Maintain a professional, client-focused service at all times

What We’re Looking For

• Experience as an PA/EA or Senior Administrator ideally within professional services (legal, accountancy, or similar)
• Strong diary management and typing skills
• Ability to work under pressure and meet tight deadlines
• Excellent organisational skills with the ability to multitask and prioritise
• Strong communication skills and confident dealing with colleagues and clients at all levels
• Proactive, flexible, and self-motivated approach to work
• Professional presentation and attention to detail
• Competent in Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with internal systems and databases is a plus

This is an excellent opportunity for someone looking to take a hands-on, varied role in a busy professional services team, with the chance to make a real impact and develop their career.

Toapply for this role, please send your CV or contact Anthony Oliva at Iconic Resourcing for a confidential chat and further details.