Executive Assistant / Office Manager

Joss Search & Selection Ltd; City Of London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A boutique investment firm in London is seeking an experienced Office Manager/Executive Assistant for a 12-month FTC. The ideal candidate will provide high-level support to senior executives, oversee office operations, and lead a team of assistants. The role includes tasks such as managing complex schedules, coordinating meetings, and negotiating contracts. Benefits include private healthcare, dental insurance, and office lunches.

Benefits

Private Healthcare

Dental Insurance

Office lunches

Completion bonus

Qualifications

• Experience in a senior EA role supporting executives.
• Strong skills in office management and team leadership.
• Proficiency in handling complex tasks and sensitive information.

Responsibilities

• Provide high-level executive assistance to the CEO and a Partner.
• Oversee office operations and facilities management.
• Lead and develop two Team Assistants.
• Manage calendars, travel arrangements, and meeting coordination.
• Negotiate contracts and manage vendor relationships.
• Ensure discretion and confidentiality in handling sensitive information.

Skills

Complex diary and travel management

Vendor relationship management

Coaching and guiding team members

Strong organizational skills

Discretion and confidentiality

Job description

Overview

Office Manager/ Executive Assistant — 12-Month FTC

We have taken on a fantastic opportunity to join a close-knit team in a boutique investment firm as the Office Manager and senior most EA on a contract basis. This is a unique hybrid role combining smooth office management with high-level EA support to senior leadership, while also line managing two proactive Team Assistants in a collaborative, non-hierarchical environment.

The Role

The role will be split between providing high-level EA support to the CEO and a Partner, and overseeing office operations while managing two Team Assistants. Day to day will include:

• Complex diary and travel management for senior leadership
• Coordinating investor calls and meetings
• Ad hoc personal support to the CEO
• Negotiating contracts and managing vendor relationships
• Overseeing facilities and office maintenance (with TA support)
• Coaching and guiding Team Assistants, delegating tasks, and reviewing progress

Responsibilities

• Provide high-level executive assistance to the CEO and a Partner
• Oversee office operations and facilities management
• Lead and develop two Team Assistants
• Manage calendars, travel arrangements, and meeting coordination
• Negotiate contracts and manage vendor relationships
• Ensure discretion and confidentiality in handling sensitive information

Benefits and details

• Private Healthcare
• Dental Insurance
• Office lunches
• Completion bonus
• And more!

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.