Executive Assistant

Bain and Gray; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A mission-driven charitable organisation in Greater London seeks an experienced Executive Assistant to support a Founder and the senior leadership team. The role involves managing schedules, coordinating events, and ensuring the smooth operation of the office. Candidates should have over 5 years of experience supporting senior leaders, strong organisational skills, and a collaborative mindset. This is a hands-on office-based position offering the opportunity to make a tangible impact in a dynamic environment.

Qualifications

• 5+ years’ experience as an Executive Assistant supporting senior or C-suite leaders.
• Ability to adapt quickly in a fast-paced environment.
• Strong attention to detail and organisation.

Responsibilities

• Provide high-level EA support to the Founder.
• Manage priorities and schedules confidently.
• Coordinate meetings, projects, and events.

Skills

Executive Assistant experience

Strong judgement and initiative

Excellent written communication

Event planning

Impeccable organisation

Confidence using Microsoft Office and Google Workspace

Collaborative mindset

Interest in current affairs

Tools

Microsoft Office

Google Workspace

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

We are supporting a growing, mission-driven charitable organisation that operates internationally across education, wellbeing, and social impact. The organisation is in scale-up mode, which means real opportunity to grow, implement new processes, and make a tangible difference. This is a hands-on Executive Assistant role supporting a Founder with ad hoc support to the senior leadership team in a fast-paced, creative environment. You will need to be agile, proactive, and comfortable taking ownership without needing handholding. You will also be the go-to person that ensures the office runs smoothly, working with third parties and liaising closely with a connected family office. This is a 12-month maternity cover role, working closely with the team.

What you will be doing:

• Provide high-level EA support to the Founder
• Manage priorities, schedules, and multiple moving pieces with confidence
• Coordinate meetings, projects, and events (small to large)
• Improve processes and help introduce new structures as the organisation grows
• Oversee light office management and external suppliers
• Act as a trusted, calm presence in a fast-changing environment

What you bring:

• 5+ years’ experience as an Executive Assistant supporting senior or C-suite leaders
• Strong judgement, initiative, and ability to adapt quickly
• Excellent written communication and proofreading skills
• Experience planning and delivering events
• Impeccable organisation and attention to detail
• Confidence using Microsoft Office and Google Workspace
• A collaborative mindset and enthusiasm for purpose-led work
• Strong academics and a keen interest in current affairs
• Please note this role is office based

If you are someone who enjoys variety, responsibility, and being truly relied upon – this role offers the chance to make a real impact while working with a values-driven team.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We area boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

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