Executive Assistant (Maternity Cover)

Elite Personnel Ltd; Birmingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Executive Assistant in Birmingham to provide exceptional support to the CFO and board members. The role requires excellent organisational skills, the ability to handle complex scheduling, and proficiency in communication. Responsibilities include managing diaries, preparing reports, and coordinating events. The ideal candidate thrives in a fast-paced environment and has experience supporting senior executives. This position offers weekly pay and various benefits, including holiday pay and a pension.

Benefits

Weekly pay

Holiday pay

Pension

Team environment

Modern offices

Qualifications

• Experience supporting C-suite executives is highly desirable.
• Ability to coordinate complex diary management across multiple time zones.
• Skilled in drafting high-quality presentations and reports.

Responsibilities

• Manage diaries for the board and monitor inboxes.
• Coordinate internal communications and meeting schedules.
• Oversee office supplies and facilities budgets.

Skills

Organisational skills

Attention to detail

Communication skills

Problem-solving

Multitasking

Job description

We are looking for a highly organised, proactive, and confident Executive Assistant to provide exceptional support to our clients CFO and other board members. This is a key role at the heart of the organisation—perfect for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in keeping operations running smoothly. As the Executive Assistant, you will be the go-to person for coordinating executive activities, managing complex diaries, ensuring seamless communication, and supporting essential business processes. Your work will enable the Executive Team to focus on strategic priorities, helping drive the success and efficiency of the wider organisation.

Key Responsibilities

Executive & Administrative Support

• Proactively manage complex diaries across multiple time zones for the board
• Monitor and triage executive inboxes, ensuring timely follow-up and prioritisation acting as a gatekeeper
• Prepare and submit executive expense claims and manage reconciliation of the boards company credit card
• Provide occasional personal support to the CEO where required
• Draft and prepare high‑quality presentations, reports, briefing papers, agendas, letters, and internal documents
• Ensure executives are fully briefed and prepared ahead of all meetings

Governance, Meetings & Communication

• Coordinate document signing and contract approval workflows
• Manage holiday bookings and expense approvals for executive direct reports
• Support the smooth delivery of internal communications, including reviewing and approving company‑wide messages
• Schedule meetings, take minutes, and manage follow‑ups for all weekly and monthly Board, Executive, Committee, and Shareholder meetings
• Coordinate and distribute the monthly Board Pack

Operational & Office Support

• Assist with KYC documentation and liaise with banking partners on related processes
• Act as the first point of contact for IT support queries from the Executive Team, escalating when needed
• Coordinate logistics for company events such as Sales Away Days, Shareholder Meetings.
• Oversee office supplies and services across four sites
• Manage facilities budgets, spend, and relationships with third‑party contractors
• Maintain compliance logs (e.g., emergency lighting, water temperatures, first aid)
• Support internal audit preparation ISO, ect
• Open, scan, and distribute post for the Clevedon office

What We’re Looking for

• A highly organised multitasker with excellent attention to detail
• Someone who thrives on variety and can adapt quickly to shifting priorities
• A confident communicator able to work with stakeholders at all levels
• A problem‑solver who takes initiative and works independently
• Previous experience supporting C‑suite executives is highly desirable
• Attending board meeting taking meetings and translating financials into tables and board papers .
• This role is to start asap

Benefits

• Weekly pay
• Holiday pay
• Pension
• Team environment
• Modern offices

Is this is you apply now to [e-mail] with your current CV

Please note we will require a copy of your UK rights to work to before an application can be progressed.

Due to the unprecedented volume of response, we are currently receiving, regrettably we are no longer able to respond to every application individually. If you have not heard back from us within 48 hours, please assume your application for this role has been unsuccessful. We do read each CV carefully and if the situation changes or another potentially suitable role becomes active, we will be back in contact.