Executive Assistant - Interim

Cobalt Consulting (UK) Ltd; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prominent consulting firm based in the City of London is seeking a proactive Personal Assistant on an interim basis to provide comprehensive administrative and organisational support to the CEO. The role includes diary management, scheduling meetings, travel arrangements, and preparing reports, requiring excellent communication and IT skills. Candidates with previous PA/EA experience, and a background in the Property sector are preferred but not essential. Applications are being processed for prompt interviews.

Qualifications

• High standard of written and oral communication skills.
• Excellent time and diary management skills.
• Ability to multitask and work effectively under pressure.

Responsibilities

• Provide diary management and scheduling support for the CEO.
• Arrange internal and external meetings and prepare meeting materials.
• Manage travel arrangements and itineraries.

Skills

Written communication skills

Oral communication skills

Time management

Diary management

IT skills

Multitasking

Proofreading

Attention to detail

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe

SharePoint

Job description

*INTERIM BASIS*

About the role:

You will provide comprehensive administrative and organisational support to the CEO, managing tasks, diaries, communications, and document creation to maximise their efficiency and productivity.

What does your role involve?

• Provide diary management and scheduling support for the CEO. This includes liaising with internal and external stakeholders.
• Arranging internal and external meetings, booking meeting rooms, preparation of meeting materials, and preparation of meeting rooms and facilities.
• Arranging travel and flights, trains, taxis, hotels etc along with itineraries.
• Process expenses.
• Reports and presentations including formatting and proofing.
• Minute taking.
• Administrative tasks including photocopying, filing, scanning.
• Organise internal and external team events.
• Email management.
• Overlooking social media and marketing.

What skills do you need?

• High standard of both written and oral communication skills.
• Excellent time and diary management skills.
• Excellent IT skills, including Microsoft Word, Excel, Outlook, PowerPoint, Adobe, SharePoint.
• The ability to multitask and work accurately and effectively under pressure.
• Proofreading and attention to detail.
• Previous PA/EA experience including diary management.
• Background in the Property sector would be preferable but not essential.

Interviews are being scheduled now, with the client looking to make a hire in the coming weeks. Apply today to be considered before the shortlist closes.

Due to the volume of applications received, if you don't hear back from us, please assume your application has been unsuccessful on this occasion.

If you require any adjustments or additional support during the recruitment process for any reason whatsoever, please let your Cobalt consultant know.