Executive Assistant Coordinator

VWA (Victoria Wall Associates); City Of London; On-site; GBP 59,000 - 70,000; Full time

Job summary

A prestigious financial services firm in Mayfair is seeking an experienced Executive Assistant Coordinator to manage a team of Executive Assistants. This office-based role requires a proactive leader experienced in financial services, exceptional organizational skills, and the ability to thrive under pressure. The position offers a competitive salary up to £70K and a great company culture.

Benefits

Discretionary bonus

Competitive benefits package

Excellent company culture

Qualifications

• Previous experience as an Executive Assistant within financial services is essential.
• Proven ability to manage, mentor or support other administrative professionals.
• Strong interpersonal and communication skills, with the confidence to liaise at all levels.

Responsibilities

• Overseeing and supporting a team of Executive Assistants across the London office.
• Coordinating cover for EA absences, including holidays and sickness.
• Liaising with recruitment agencies to arrange temporary EA cover as needed.

Skills

Management

Interpersonal skills

Organizational skills

Communication skills

Job description

7-EACBX/NCW
Executive Assistant Coordinator
Ongoing Temporary (with the possibility of perm at some future point)
Up to £70K
Financial Services
Mayfair
Office-based

About the Client:
A prestigious, global financial services firm based in Mayfair. The London office is a fast-paced, high-performing environment, known for its professional, international culture.

Applicants must be available immediately, or up to 2 weeks' notice.

About the Role:
This is an ongoing temporary, office-based position for an experienced Executive Assistant looking to step into a coordination and team leadership role. As Executive Assistant Coordinator, you will be responsible for managing a population of EAs, ensuring seamless administrative support across the business. This is a key position with broad exposure to senior stakeholders and agency partners.

• Overseeing and supporting a team of Executive Assistants across the London office
• Coordinating cover for EA absences, including holidays and sickness
• Liaising with recruitment agencies to arrange temporary EA cover as needed
• Acting as the main point of contact for the EA population, providing guidance and oversight
• Supporting best practice and consistency across the administrative function
• Partnering with HR and leadership on EA performance, development, and resourcing
• Delivering a high standard of service in a demanding, fast-paced environment

Candidate Specification

• Previous experience as an Executive Assistant within financial services is essential
• Proven ability to manage, mentor or support other administrative professionals
• Exceptionally organised with a proactive, solutions-focused mindset
• Strong interpersonal and communication skills, with the confidence to liaise at all levels
• Able to manage multiple priorities and thrive under pressure
• Discreet, professional, and highly dependable

Additional Information

• Salary up to £70,000, depending on experience
• Ongoing temp with opportunity (with the possibility of perm at some future point)
• Discretionary bonus and competitive benefits package
• Fully office based - 5 days per week in Mayfair
• Excellent company culture, and an opportunity to join a leading international firm

If you are an experienced EA ready to take the next step into a leadership and coordination role, we'd love to hear from you. Please apply today!