Executive Assistant and Administrative Team Manager

Huntress; City Of London; Hybrid; GBP 42,000 - 45,000; Full time

Job summary

A leading property consultancy in London is seeking an Executive Assistant and Administration Team Manager to support the Managing Director and Operations Director. This hybrid role involves managing diaries, organising meetings, and supporting project coordination in a fast-paced environment. With a focus on details and excellent communication skills, you will thrive in this dynamic team. Competitive salary of £42,000-£45,000 per annum, along with attractive benefits including healthcare and professional development opportunities.

Benefits

25 days holiday + flexible buy/sell options

Private healthcare, dental, and eyecare

Professional fees paid

Training & development

Pension contribution and life assurance

Employee referral bonuses up to £5,000

Charity Community Day participation

Qualifications

• Previous experience supporting senior leaders or Directors.
• Background in a construction consultancy or property sector preferred.
• Strong organisational and multitasking skills.

Responsibilities

• Manage diary for MD, including organisation of meetings.
• Prepare senior team monthly reports and meeting minutes.
• Support invoicing processes and document control.

Skills

Organisational skills

Advanced MS Office (Word, Excel, PowerPoint)

Communication skills

Attention to detail

Typing skills (50+ WPM)

Experience with Adobe InDesign

Tools

CRM systems

Adobe Sign

Sharefile systems

Job description

EA and Administration Team Manager

📍 Liverpool Street (EC2A) | 💷 £42,000-£45,000 per annum | 🏡 Hybrid (3 days office, 2 days home)

Join a purpose-driven property consultancy making a real impact. We're looking for a skilled and proactive Administrator to support a dynamic team near Liverpool Street/Old Street.

The Role

Executive Assistant supporting the Managing Director and Operations Director. Working closely with the MD of a leading Property & Construction Consultancy based within The City, you'll thrive in a busy environment, managing multiple tasks with precision and a positive attitude, while being part of a collaborative team that values innovation and integrity.

Key Responsibilities

PA Duties

• Diary management for MD, organisation of internal/external meetings
• Document preparation - Senior team monthly report preparation and meeting minutes
• Organising occasional travel
• Finance administration - Timesheets, expenses, holiday approval
• Occasional diary assistance for OD
• Monitoring of MDs emails - flagging any urgent or time critical correspondence

Company Personnel

• Manage Reception and London Team Administrators
• Working closely with reception to ensure smooth running of the London office/switchboard

Team Support & Coordination

• Work closely with Directors and team members to coordinate project deadlines
• Arrange meetings, client lunches, and manage diaries
• Ensure all QA and standard procedures are followed

Financial Administration

• Support invoicing processes
• Post Director timesheets and assist with credit card reconciliation

General Administration

• Manage document formatting, scanning, binding, and printing
• Use Adobe Sign and Sharefile systems for document control
• Open new project files and maintain accurate records
• Book travel, accommodation, and meeting venues as required
• Maintain and update the CRM system (projects and contacts)
• Convert Word documents into Adobe InDesign format when needed

About You

You'll be an organised, efficient professional with a keen eye for detail and a passion for supporting others. You'll enjoy working in a fast-paced environment where no two days are the same.

To succeed as an Administrator, you'll bring

• Previous experience supporting senior leaders or Directors
• Background in a construction consultancy or property sector preferred
• Strong organisational and multitasking skills
• Advanced MS Word, Excel, and PowerPoint proficiency
• Experience with Adobe InDesign and CRM systems
• Excellent communication skills and professional telephone manner
• Tact, discretion, and respect for confidentiality
• Strong typing skills (50+ WPM) and attention to detail

What's in it for you?

• Hybrid working (3 days office / 2 days home)
• 25 days holiday + flexible buy/sell options
• Private healthcare, dental, and eyecare via BUPA
• Professional fees paid and structured training & development
• Pension contribution and life assurance
• EV and Cycle to Work schemes
• Charity Community Day and Sustainability Panel participation
• Employee referral bonuses up to £5,000
• Team socials, sports, and 'Better Way' recognition awards

Apply Now

If you're a detail-driven professional who loves supporting teams and making things happen, we'd love to hear from you!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.