Executive Assistant

Anaplan; York and North Yorkshire; On-site; GBP 50,000 - 65,000; Full time

Job summary

A leading tech company in York and North Yorkshire is seeking an experienced Executive Assistant to support their executive team. The ideal candidate will have at least 7 years of experience, especially in SaaS, and strong organizational skills to manage complex schedules and travel arrangements. This role emphasizes professional communication and the ability to handle confidential information. Join a company committed to fostering a diverse and inclusive workforce while thriving in a fast-paced environment.

Qualifications

• Minimum of 7 years supporting an executive, preferably in a SaaS organization.
• High level of integrity and discretion.
• Event planning and calendar management experience.
• Excellent writing, speaking, and grammar skills.

Responsibilities

• Coordinate complex international travel arrangements.
• Act as a key point of contact for stakeholders.
• Prepare executives for meetings.
• Assist in planning team off-sites and events.

Skills

Advanced diary and calendar management

Email management and prioritisation

Professional written and verbal communication

Stakeholder management

Proficiency in Microsoft Office

Education

Bachelor's degree

Job description

At Anaplan, we are a team of innovators focused on optimizing business decision‑making through our leading AI‑infused scenario planning and analysis platform so our customers can outpace their competition and the market.

What unites Anaplanners across teams and geographies is our collective commitment to our customers’ success and to our Winning Culture.

Our customers rank among the who’s who in the Fortune 50. Coca‑Cola, LinkedIn, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies who rely on our best‑in‑class platform.

Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals, and we love celebrating our wins – big and small.

Your Impact

Core Administrative

• Advanced diary and calendar management (across multiple time zones)
• Coordinates complex international travel arrangements and detailed itineraries across multiple time zones
• Email management and prioritisation
• Expense management
• Comfortable operating in a fast‑paced and rapidly changing environment; remaining flexible, adaptable, and accepting new challenges with ease
• Assist in coordinating and planning team off‑sites, events, and executive meetings

Communication & Interpersonal Skills

• Professional written and verbal communication with a high level of accuracy and attention to detail
• Acting as a key gatekeeper and point of contact
• Stakeholder management at all levels (internal & external)
• Ability to juggle competing deadlines and adapt quickly to changing priorities
• Proactive planning and anticipation of executive needs
• Maintains discretion and professionalism under pressure, particularly when dealing with sensitive or confidential matters

General Skills

• Anticipate leaders' needs and proactively prepare leaders for a wide variety of situations
• Brings a high level of urgency, with the ability to balance multiple priorities and requests
• Proactively prepare executives and managers for meetings with pre‑read materials and aligned agendas
• Proven success in preparing documents and presentations with a high level of accuracy and attention to detail
• Comfortable operating in a fast‑paced and rapidly changing environment; remaining flexible, adaptable, and accepting new challenges with ease
• Coordinating closely with other cross‑functional departments and other Executive Assistants to ensure smooth communication and seamless operational efficiency for leaders and their teams
• Assist in coordinating and planning of team off‑sites, events, and executive meetings with a high degree of organization and thoroughness. Managing and submitting expenses for the leaders and assisting in approving expenses for their team.

Your Qualifications

• Minimum of 7 years of related business experience supporting an executive, preferably in a SaaS organization with Executive Suite support
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Event planning, expense report, and calendar management experience
• Ability to multitask, complete items, and be flexible based on constantly evolving deadlines
• Excellent writing, speaking, and grammar skills
• Proficiency in Microsoft Office
• A bachelor's degree is a plus!

We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren’t just words on paper – this is what drives our innovation, it’s how we connect, and it contributes to what makes us a market leader. We believe in a hiring and working environment where all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want you to bring your authentic self to work every day!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation.