Executive Assistant

Resourcing Partnership Ltd; Wales; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic recruitment firm is looking for a proactive Executive Assistant to support the CEO/Founder. This role involves managing executive functions, coordinating travel, overseeing administrative operations, and liaising with stakeholders. The ideal candidate will have a strong background in executive support, excellent organizational and multitasking skills, and proficiency with communication software. This position offers competitive compensation and opportunities for career development in a growing startup environment.

Benefits

Competitive compensation package

Employee share options scheme

Tailored training and career development program

Mentorship opportunities

Qualifications

• Proven experience as an Executive/Personal Assistant or in a similar position.
• Ability to handle sensitive information with professionalism.
• Comfortable taking initiative and following through on commitments.

Responsibilities

• Manage the CEO's diary, email inbox, and correspondence.
• Coordinate domestic and international travel arrangements.
• Oversee office administration and improve processes.
• Manage invoices, payments, and record-keeping in finance.
• Support HR functions, including recruitment and onboarding.
• Coordinate board meetings and prepare stakeholder updates.
• Track project progress and unblock bottlenecks.

Skills

Organizational skills

Multitasking

Interpersonal skills

Communication skills

Project management tools

Microsoft Office

Google Workspace

Accounting

HR administration

Education

Experience in executive support or similar role

Business/operations qualifications

Job description

Overview

We are recruiting a proactive, organized, and mission‑driven Executive Assistant to work closely with the CEO/Founder of an exciting business. This critical role combines high‑level executive support, strategic planning, and operational leadership. The EA will ensure the smooth running of executive and administrative functions, enabling the business to operate efficiently and focus on scaling its impact.

Key Responsibilities

• Executive Support: Manage the CEO's diary, email inbox, correspondence, and daily priorities. Proactively organize meetings, prepare agendas, and handle setting up action items and follow‑ups.
• Travel Management: Coordinate complex domestic and international travel itineraries, accommodations, and logistics for the CEO and team as needed.
• Administrative Operations: Oversee and continuously improve office administration, including HR coordination, office maintenance, and procurement of supplies/services.
• Finance & Accounting: Liaise with accountants and finance providers. Manage invoices, payments, expense reports, and ensure timely and accurate record‑keeping.
• HR Coordination: Support recruitment, onboarding, payroll/holiday tracking, and employee queries, maintaining confidentiality and compliance.
• Board, Investor & Stakeholder Relations: Coordinate board meetings (scheduling, agenda preparation, minute‑taking), prepare and circulate investor updates, and act as a point of contact for shareholders and key stakeholders.
• Project and Task Management: Track progress on key deliverables across the business, follow up with responsible parties, and unblock bottlenecks.
• Confidentiality and Professional Discretion: Handle sensitive information with the highest integrity and professionalism.

Ideal Candidate

The ideal candidate will have proven experience as an Executive/Personal Assistant, or in a similar position with significant responsibility for executive support, operations or coordination (preferably in a startup, scale‑up, or technical environment). They will have outstanding organizational and multitasking skills, with the ability to anticipate needs and take initiative. They will be reliable, detail‑oriented, and importantly, mission‑driven and solutions‑focused, comfortable taking initiative and following through on commitments. This person must have strong interpersonal and communication skills, able to build effective working relationships with senior management, board, investors, and partners, and apply appropriate discretion and diplomacy skills. Depending on experience, this person may take on line management for other administrative staff. High proficiency with office and communication software (e.g., Microsoft Office, Google Workspace, project management tools) is critical, as is experience with basic accounting, HR administration, and office management. Business/operations qualifications are a plus but not required.

On Offer

• Competitive compensation package based on skills and experience.
• Eligibility to enter the employee share options scheme
• A tailored training and career development programme, including structured mentorship within an engineering‑led environment.
• The opportunity to significantly impact a high‑growth startup by working closely within the founders.

Our Referral Incentive

Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from us you have not been shortlisted for this role. Please continue to check our website for any other roles which may be of interest.

We offer a £500 referral if you introduce someone we place – see our website for details.

We regret that this client is not prepared to sponsor work permit or work permit transfer applications. Candidates must be able to prove their eligibility to work in the UK.