Executive Assistant

HAIL Partners; London; On-site; GBP 45,000 - 65,000; Full time

Job summary

A prestigious private equity firm in London is seeking an experienced Executive Assistant to support a Partner and two Principals during a 14-month maternity cover. The role involves managing complex diaries, coordinating high-impact events, and maintaining communication with stakeholders. Ideal candidates will have extensive EA experience in fast-paced finance environments and demonstrate exceptional attention to detail and emotional intelligence. Hybrid work pattern and competitive benefits are offered.

Benefits

Competitive benefits

Hybrid working pattern

Qualifications

• 5+ years as an EA supporting C-Suite in finance.
• Experience in high-pressure environments like private equity.
• Exceptional ability to manage complex schedules and events.

Responsibilities

• Manage complex diaries and international travel.
• Coordinate high-impact events and liaise with stakeholders.
• Provide strategic oversight to the deal team.

Skills

Diary management

Stakeholder liaison

Emotional intelligence

Attention to detail

Proactive problem-solving

Job description

14 month EA Maternity Contract

HAIL Partners are excited to be working with an elite, global Private Equity firm based in the heart of London. This is a truly unique opportunity for an experienced and professional Executive Assistant to join a high-performing private equity firm, supporting a Partner in a 1-3 capacity.

This is no ordinary EA role. You will be the central force behind a Partner and two Principals across a deal team, covering the European market. This is a 14 month maternity cover.

The Job

• Own and manage ever-changing, complex diaries and global travel across multiple time zones
• Pre-empt and solve issues before they arise – nothing is too big or too small
• Be deeply embedded into the team – pipeline calls, deal logistics, stakeholder comms
• Coordinate intimate high-impact events and client dinners across EMEA
• Liaise with internal and external stakeholders with discretion and authority
• Bring strategic oversight and “eyes and ears” awareness to the team’s needs

About You

• A senior-level EA who has supported C-Suite or MD/Partner level in high-pressure finance environments (e.g. private equity, hedge funds, IB)
• Experienced working in fast-paced, unstructured environments where plans change fast and often
• Exceptional at diary management and stakeholder liaison across EMEA and the US
• Mature, unflappable, and solutions-driven with razor-sharp attention to detail
• Excited by the challenge of spinning multiple plates and finding order in chaos
• Emotionally intelligent, proactive, and confident in pushing back when needed

This is a mission-critical hire and you’ll be considered the glue that holds this high-octane team together.

This is a 14 month maternity cover. This position offers a 4-1 hybrid working pattern, and competitive benefits.