Executive Assistant

Chatham Financial; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading financial advisory firm in London is seeking an Executive Assistant to support the Managing Partner and senior leaders. The role involves managing complex calendars, coordinating travel, and providing logistical support across teams. Candidates should have at least 5 years' experience as a PA, proficiency in MS Office, and strong organisational skills. The position offers an opportunity to work in a dynamic environment. An eye for detail and excellent communication abilities are essential.

Qualifications

• 5 years of previous experience as a PA/Executive Assistant.
• Excellent knowledge of MS Office including Excel, Outlook, PowerPoint, and Word.
• Extensive diary management experience.
• Experience coordinating domestic and international travel arrangements.
• Strong attention to detail and accuracy.

Responsibilities

• Manage and prioritise the calendars of the leadership team.
• Coordinate travel and accommodation arrangements.
• Support logistical and operational needs across teams.
• Organise client meetings and prepare materials.
• Assist in coordinating internal and external events.

Skills

Diary management

MS Office proficiency

Interpersonal skills

Communication skills

Organisation skills

Attention to detail

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

CRM software

Job description

We don’t simply hire employees. We invest in them. When you work at Chatham, we empower you — offering professional development opportunities to help you grow in your career, no matter if you've been here for five months or 15 years. Chatham has worked hard to create a distinct work environment that values people, teamwork, integrity, and client service. You will have immediate opportunities to partner with talented subject matter experts, work on complex projects, and contribute to the value Chatham delivers every day.

Chatham Financial Europe’s London team is looking for an Executive Assistant to provide in-person support to the Managing Partner in Europe and several senior leaders across Engagement and Solutions. In this role, you will help coordinate travel, manage calendars and support projects at an executive level. We are seeking a personable, well‑organised individual with a can‑do attitude with the ability to work well under pressure and manage competing priorities.

This role will be based in our London office, in Broadwick Street.

In this role you will:

• Proactively manage and prioritise the constant, ever‑changing calendars of the European leadership team
• Prioritise sensitive matters while keeping other responsibilities at the forefront
• Coordinate travel, transportation, and accommodations with the help of the travel team
• Manage expense reports for the senior leaders ensuring timely submission
• Liaise across team and company to provide logistical and operational support as needed
• Partner with the local HR Business Partner and Talent Acquisition to support diary coordination for sensitive HR matters or senior recruitment initiatives where leader attendance is required
• Work with the Office Manager to assist with the coordination of internal and external events and conferences
• Help organise client meetings and events and prepare materials for meetings as needed
• Provide in‑person support to other areas of the business with their deliverables (Legal and compliance, Internal Finance, Marketing, etc.) to help them effectively roll out initiatives cross‑geography, as needed

Contributors to your success:

• 5 years previous experience as a PA/Executive Assistant for a senior management team
• Excellent knowledge of MS Office including Excel, Outlook, PowerPoint, and Word
• Typing, editing, proof‑reading and processing letters, reports, presentations
• Extensive diary management experience – internally and externally
• Experience coordinating domestic and international travel arrangements
• CRM experience
• Excellent interpersonal, verbal and written communication skills
• Highly organised with the ability to bring focus and structure to a fluid set of demands and anticipate needs; excellent follow‑through
• High levels of integrity due to confidential nature of the job requirements
• A self‑starter with the ability to work under pressure and in a fast‑paced environment
• Excellent organisation and time management skills with the ability to prioritise and multitask
• Strong attention to detail and accuracy
• Ability to think on your feet

About Chatham Financial:

Chatham Financial delivers financial risk management advisory and technology solutions to organisations across industries and around the world by helping companies maximise value in the capital markets. At Chatham, we help businesses improve their bottom lines. But that’s not the only place we’re committed to making an impact. We look beyond our clients, too — enhancing the markets where we work, supporting the clients we partner with, helping our employees thrive, and giving back to the world at large. And when you join Chatham, you’re an integral part of this equation, enabling us to live this purpose‑driven philosophy every day.

Chatham Financial is an equal‑opportunity employer.

As set forth in Chatham Financial’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.