Executive Assistant

Acrisure; Greater London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A financial services firm in Greater London seeks an experienced Executive Assistant to support the Senior Leadership Team. The role involves managing diaries, coordinating global travel, and organizing events. Ideal candidates have proven experience in supporting senior executives in the insurance sector, strong proficiency in Microsoft Office, and excellent organizational skills. This is a full-time hybrid position, with 4 days in the office and 1 day from home.

Qualifications

• Experience supporting SLT or C-suite in an insurance or financial services firm.
• Familiarity with the insurance market.
• Project and/or event management experience.

Responsibilities

• Provide executive support for the Senior Leadership Team (SLT).
• Manage diaries and coordinate meetings.
• Handle global travel arrangements and logistics.
• Assist with drafting internal/external communications.
• Plan and manage events for the SLT.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Job description

Overview

Provide executive support for the Senior Leadership Team (SLT) in Acrisure London Wholesale.

Responsibilities

• Inbox Management
• File / action / respond on behalf of the SLT where appropriate
• Flag items for action where applicable
• Diary Management – Responsibility for heavy calendar management requiring interaction with both internal and external stakeholders
• Coordinate a variety of client market and internal meetings
• Gatekeep diary and suggest opportunities to streamline schedules
• Expense Management – File monthly expense reports using Emburse
• Review expense reports of direct reports to ensure they are submitted in line with company policy
• Global Travel Management – Extensive global travel bookings (predominantly US) including flights, hotels, car hire, transfers and any other logistics
• Ensure bookings are in line with company policy
• Identify and execute all visa requirements
• Provide itineraries where required
• Business Assistance – Coordinate Team Leader meetings including agendas, minutes and action points
• Assist the SLT with the drafting of internal and external communications including regular Executive meeting prep and reporting in coordination with Marketing team
• Event Planning – Manage both internal and external events for the SLT and wider Acrisure London Wholesale team
• Coordinate with wider Acrisure teams and corporate functions on group events
• Suggest opportunities for hosting hospitality or events with clients and markets
• Budget management and tracking
• Liaise with Marketing for Acrisure branded collateral where applicable
• Line Management – Line management of Personal Assistant in Acrisure London Wholesale including appraisals, mentoring and development

Key Competencies

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Exceptional written and verbal communication skills
• Strong organization and planning skills
• Proven ability to work with a team or autonomously
• Sound judgment and decision‑making ability
• Proven ability to show initiative
• Effective team player with a can‑do collaborative attitude
• Discretion and confidentiality
• Strong attention to detail and accuracy
• Flexibility and ability to manage multiple tasks at once
• Ability to take ownership and responsibility for tasks
• Enthusiasm and drive

Previous Experience

• Experience supporting SLT or C‑suite in an insurance or financial services firm
• Familiarity with the insurance market
• Awareness of regulatory requirements
• Project and/or event management experience

Work Environment

• Full time
• Hybrid (4 days in office, 1 day at home)
• Contractual hours 9:30am to 5:30pm
• Occasional flexibility required to suit business needs

Required Experience

IC

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft PowerPoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite