Executive Assistant

NBCUniversal; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prominent film and TV production company in Greater London is seeking a highly organized Executive Assistant to support a leading Producer. The role involves managing personal and professional tasks, including scheduling and office operations. Candidates should have 3+ years of experience supporting senior executives, along with a passion for film and television. This position offers competitive salary and benefits, and allows for significant interaction with top industry professionals.

Benefits

Highly competitive salary

Comprehensive benefits package

Opportunity to work closely with industry leaders

Qualifications

• 3 years of experience as an Executive Assistant supporting senior executives or high-profile individuals.
• Demonstrated interest in film and television; familiarity with production workflows is a plus.
• Ability to manage shifting priorities and operate under pressure.

Responsibilities

• Oversee personal matters including household coordination and scheduling.
• Co-manage a very busy calendar alongside the existing production assistant.
• Handle expense reporting and maintain production documentation.

Skills

Organizational skills

Communication skills

Multitasking

Emotional intelligence

Judgment

Tools

Google Workspace

Microsoft Office

Microsoft Co-Pilot

Notebook LM

Job description

Overview

This is a fantastic opportunity for a highly organised, trustworthy and diligent assistant to support a leading Producer at a busy Film and TV production company. The role involves working closely with the Producer on a diverse slate of film and television projects, while also providing support across various administrative and creative tasks. The Executive Assistant will serve as a trusted problem-solver and strategic partner, managing complex professional and personal operations with discretion, precision and poise.

Key Responsibilities

Personal & Lifestyle Support

• Oversee personal matters including household coordination, events, and private scheduling
• Liaise with family offices, security teams, household staff, and external vendors
• Manage sensitive information with absolute discretion and professionalism
• Manage extensive private art and car collection, as well as insurance
• Coordinate domestic and international travel, both personal and business, including itineraries, visas, private aviation, and on.
• Extensive knowledge of the local area (restaurants, entertainment, etc.) a plus.

Executive & Business Support

• Co-manage an extremely busy and fluid calendar across film, television, business, and personal commitments alongside existing production assistant
• Work alongside current Producer’s Assistant and support in diary matters and wherever possible – and covering Producer’s Assistant’s responsibilities when absent.

Office & Operations Management

• Handle expense reporting, invoicing, and coordination with business management and accounting teams
• Maintain filing systems, contracts, and production documentation
• Anticipate needs and proactively resolve issues before they arise

Qualifications

• 3 years of experience as an Executive Assistant supporting senior executives, principals, or high-profile individuals (entertainment experience strongly preferred)
• Demonstrated interest in film and television; familiarity with production, development, and industry workflows is a plus
• Exceptional organizational and multitasking skills with the ability to manage shifting priorities
• Outstanding communication and interpersonal skills
• High emotional intelligence, sound judgment, and the ability to remain calm under pressure
• Proficiency with Google Workspace, Microsoft Office, Microsoft Co-Pilot and Notebook LM (scheduling platforms)
• Passion for storytelling, film, television and theatre, with curiosity about the creative process
• Flexible and adaptable, with availability for occasional evenings, weekends, and travel

Compensation & Benefits

• Highly competitive salary commensurate with experience
• Comprehensive benefits package
• Opportunity to work closely with a leading figure in film and television

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].