Executive Assistant

Bain and Gray; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A growing charitable organisation in Greater London is seeking an experienced Executive Assistant to support the Founder in a hands-on capacity. This role involves managing schedules, coordinating events, and enhancing office processes. Candidates should have over 5 years of EA experience, strong communication skills, and a proactive approach. This is a 12-month maternity cover role, providing an opportunity to make a tangible impact in a values-driven team.

Qualifications

• 5+ years’ experience as an Executive Assistant supporting senior or C-suite leaders.
• Strong judgement and initiative, able to adapt quickly.
• Excellent written communication and proofreading skills.
• Confidence using Microsoft Office and Google Workspace.
• Impeccable organisation and attention to detail.
• Confidence using Microsoft Office and Google Workspace.
• A collaborative mindset and enthusiasm for purpose‑led work.
• Strong academics and a keen interest in current affairs.
• Please note this role is office based.

Responsibilities

• Provide high-level EA support to the Founder.
• Manage priorities, schedules, and multiple moving pieces.
• Coordinate meetings, projects, and events.
• Improve processes and help introduce new structures.
• Oversee light office management and external suppliers.
• Act as a trusted, calm presence in a fast‑changing environment.

Skills

Executive support

Communication

Organisation

Event planning

Adaptability

Proofreading

Office coordination

Team collaboration

Stakeholder management

Microsoft Office

Google Workspace

Education

Strong academics

Tools

Microsoft Office

Google Workspace

Job description

We are supporting a growing, mission-driven charitable organisation that operates internationally across education, wellbeing, and social impact. The organisation is in scale‑up mode, which means real opportunity to grow, implement new processes, and make a tangible difference. This is a hands‑on Executive Assistant role supporting a Founder with ad‑hoc support to the senior leadership team in a fast‑paced, creative environment. You will need to be agile, proactive, and comfortable taking ownership without needing handholding. You will also be the go‑to person that ensures the office runs smoothly, working with third parties and liaising closely with a connected family office. This is a 12‑month maternity cover role, working closely with the team.

What you will be doing:

• Provide high‑level EA support to the Founder
• Manage priorities, schedules, and multiple moving pieces with confidence
• Coordinate meetings, projects, and events (small to large)
• Improve processes and help introduce new structures as the organisation grows
• Oversee light office management and external suppliers
• Act as a trusted, calm presence in a fast‑changing environment

What you bring:

• 5+ years’ experience as an Executive Assistant supporting senior or C‑suite leaders
• Strong judgement, initiative, and ability to adapt quickly
• Excellent written communication and proofreading skills
• Experience planning and delivering events
• Impeccable organisation and attention to detail
• Confidence using Microsoft Office and Google Workspace
• A collaborative mindset and enthusiasm for purpose‑led work
• Strong academics and a keen interest in current affairs
• Please note this role is office based

If you are someone who enjoys variety, responsibility, and being truly relied upon – this role offers the chance to make a real impact while working with a values‑driven team.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.