Executive Assistant

University Hospitals Coventry and Warwickshire; Coventry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent NHS Trust in Coventry is seeking an Executive Assistant to provide administrative support to Chief Officers. Responsibilities include managing sensitive information, facilitating meetings, and undertaking project work. The role requires discretion and the ability to implement efficient processes. Join an organization focused on high-quality patient care and employee development.

Qualifications

• Provide comprehensive administrative and secretarial support to Chief Officers.
• Manage confidential and sensitive information with discretion.
• Undertake project work as required including data collation and reporting.

Responsibilities

• Manage confidential information concerning staff and the Trust.
• Review administration policies and implement new processes.
• Facilitate meetings across the Trust as required.

Job description

Overview

The post-holder will provide comprehensive administrative and secretarial support to the nominated Chief Officer and other Chief Officers as required. They will be required to resolve day-to-day problems independently and make informed decisions within area of responsibility, ensuring that agreed standards and targets are met in accordance with Departmental, Trust and National standards, policies and procedures. The post-holder will act as a source of advice and guidance, and the first point of contact for enquiries for the nominated Chief Officer/s. The post holder will be a key member of the Executive Support team and will undertake corporate roles and responsibilities in accordance with the grade and nature of the post. The team of Executive Assistants will have a responsibility for ensuring that a full and comprehensive service is maintained to Chief Officers within the Executive Support team.

Responsibilities

• Appropriately manage confidential, complex and sensitive information concerning staff and the Trust as a whole, exercising discretion and upholding high professional and ethical standards at all times.
• Ensure the continuous review of administration policies and procedures within own area, implementing and developing new processes and guidance in order to secure the efficient and effective operation of the service.
• Develop and maintain standard operating procedures relating to work of the Chief Executive Office.
• Undertake any project work as required, including obtaining information from the internet, collation and reporting of data in order to produce reports, spreadsheets and presentations, utilisationg relevant Trust IT systems, as determined by the role.
• Provide full meeting facilitation for a range of formal meetings across the Trust including chief officer-led meetings and corporate meetings as required.
• Cover the work of colleagues within the team, providing administrative support to chief officers, including full facilitation of corporate meetings and meetings relevant to chief officer portfolios as required.
• Respond to enquiries and incoming calls. Deal with routine enquiries relating to activities of the team. Take the appropriate course of action as necessary, liaising with others as appropriate. Act with discretion at all times to take and record accurate messages, redirecting queries where suitable.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.