Executive Assistant

IG Seguros; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading professional services firm is seeking an experienced Executive Assistant to support Partners and Directors. This pivotal role includes managing complex schedules, facilitating client communications, and ensuring seamless operations. Ideal candidates possess exceptional organisation skills, experience in a professional environment, and proficiency in Microsoft Office. The firm offers a flexible benefits package including hybrid working, 26 days of holiday, and access to personal development courses. Join us to contribute significantly in senior administrative support.

Benefits

Flexible working

26 Days Holiday (Pro rata)

Lifestyle, Health, and Wellbeing benefits

Access to 300+ courses on demand

Qualifications

• Exceptional organisation and time-management skills to manage competing priorities.
• Strong interpersonal and communication skills when engaging with senior stakeholders.
• Advanced proficiency in Microsoft Office Suite with attention to detail.
• Significant experience as an EA or Senior PA supporting Partners or Directors.
• Familiarity with audit or accounting processes is desirable.

Responsibilities

• Manage complex calendars for leaders and prepare briefing packs and presentations.
• Serve as the primary point of contact for client communications and events.
• Track audit engagement milestones and support billing and documentation.
• Ensure adherence to firm policies and assist with internal quality reviews.
• Drive alignment across teams and support strategic initiatives.

Job description

Leading Professional Services firm seek an experienced Executive Assistant to support Partners and Directors.

The Executive Assistant provides high-level administrative and operational support to Audit Partners and Directors, as well as ad hoc support to the wider Audit team. This role is pivotal in managing complex schedules, coordinating client deliverables and ensuring seamless operations at a senior level. The EA acts as a trusted liaison between leadership, clients and internal teams, enabling senior stakeholders to focus on strategic priorities and relationships.

Core Duties Will Include

• Managing complex calendars for senior leaders, preparing briefing packs and presentations, coordinating travel arrangements, and handling confidential information with professionalism.
• Serving as the primary point of contact for high-profile client communications, supporting engagement processes, and organising client events and networking opportunities.
• Tracking key audit engagement milestones, liaising with internal teams to ensure timely delivery of documentation, and supporting billing and financial reporting.
• Ensuring adherence to firm policies and regulatory requirements while assisting with internal quality reviews and partner-level reporting.
• Acting as a central communication hub for leadership, driving alignment across teams, and supporting strategic initiatives and corporate responsibility projects.

Ideal Candidates Must Have The Following

Are you someone who thrives on variety, loves learning new things, and enjoys connecting with people? If you can spot inefficiencies in everyday life and are passionate about making improvements, this role is perfect for you!

• Exceptional organisation and time-management skills with the ability to manage competing priorities and demands.
• Strong interpersonal and communication skills, confident in engaging with senior stakeholders and clients.
• Advanced proficiency in Microsoft Office Suite and document management systems, with high attention to detail and accuracy.
• Significant experience as an EA or Senior PA supporting Partners, Directors, or C-suite executives in a professional services environment.
• Familiarity with audit or accounting processes is highly desirable, along with a high level of discretion and professionalism.

The Firm Offers

We recognise that our people are our most important assets. That's why we offer a flexible reward and benefits package that will help you have fulfilling experience, both in and out of work.

• Hybrid and Flexible working
• 26 Days Holiday (Pro rata)
• Lifestyle, Health, and Wellbeing including financial wellbeing benefits such as financial tools, electric car scheme and access to a virtual GP.
• Access to a suite of 300+ courses on demand developed by our inhouse Talent Development team.