Executive Administrative Assistant- BD Department

W. G. Yates & Sons Construction Company; Birmingham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A construction firm is seeking an Executive Administrative Assistant to support their Business Development team in Birmingham. The ideal candidate will be self-motivated, organized, and capable of cross-functional work. Responsibilities include managing calls and appointments, preparing reports, and assisting with marketing projects. Excellent communication skills and proficiency in Microsoft Suite are essential. This position may require relocation for continuous employment opportunities.

Qualifications

• Self-motivated professional supporting business development.
• Capable of working cross-functionally on marketing projects.
• Versatile in managing ad-hoc projects as assigned.

Responsibilities

• Answer and direct phone calls, prioritizing as applicable.
• Organize and schedule appointments by telephone and electronically.
• Plan social functions at various conferences throughout the country.
• Prepare reports and maintain appropriate filing systems.
• Assist in proposal writing and graphics/content.

Skills

Excellent written and verbal communication skills

Attention to detail

Strong organizational skills

Excellent time management skills

Problem-solving skills

Tools

Microsoft Suite (Word, Excel, Outlook, PowerPoint)

Zoom

Adobe Photoshop

Adobe InDesign

Job description

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Executive Administrative Assistant- BD Department

Business Development Assistant
Reports to: VP, Business Development
Location: Birmingham, AL

Snapshot:

Self-motivated professional that will provide support to Yates’ Industrial Business Development Unit in coordinating and facilitating the overall company work acquisition efforts. This team currently consists of three business development professionals responsible for propelling the company’s industrial work acquisition efforts. The ideal candidate is a highly organized self-starter who is capable of working cross-functionally on the planning and the implementation of marketing projects. You will need to display versatility to handle ad-hoc projects as assigned.

• Answer and direct phone calls, prioritizing as applicable
• Organize and schedule appointments by telephone and electronically
• Plan social functions at various conferences throughout the country
• Submit and reconcile expense reports
• Prepare reports and maintain appropriate filing systems
• Perform research and generate high level white papers of specific project pursuits for analysis by upper management
• Assist in the coordination of community involvement and community sponsored events, along with the processing of associated invoices
• Ensure timely submission of time sheets for the Industrial Business Development team members.

Future goals for the position:

• Be a part of the solution that enhances collaboration amongst national business development team to facilitate a coordinated work acquisition strategy to best propel the company forward (Timeline: 3 months)
• Develop a skillset to analyze market sector trends to determine best allocation of internal company resources in pursuing work (Timeline: 6 months)
• Work with marketing team to pull together high-level presentations or white papers for specific meetings (Timeline: 3 months)
• Help facilitate weekly and monthly business development team calls and help hold team accountable for deliverables as well as take detailed minutes (Timeline: 3 months)
• Assist in proposal writing and graphics/content (Timeline: as available with other responsibilities)
• Integration into community involvement activities (Timeline: as available with other responsibilities)

Attributes:

• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Excellent time management skills and ability to prioritize work

Applications:

• Microsoft Suite – Word, Excel, Outlook, PowerPoint
• Zoom
• Adobe Photoshop and InDesign

Key Markets:

• High-rise structures including condominiums, apartments, and office
• Advanced Manufacturing (Battery Plants / Data Center)
• Industrial Manufacturing
• Federal & Military Construction
• Hospitality, Gaming and Entertainment

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities/M/F.

Yates performs heavy construction and building work throughout the United States, and relocation is sometimes required for continuous employment opportunities.