Examinations Coordinator- 35hrs/week- Fixed term. Job in Glasgow Education & Training Jobs

Royal College Of Physicians & Surgeons Of Glasgow; Glasgow; Hybrid; GBP 26,000; Full time

Job summary

A leading medical professional organization in Glasgow seeks an Examinations Coordinator. You will provide a coordination service for postgraduate examinations, requiring strong organisational skills, communication, and attention to detail. The role offers a hybrid working model and various benefits including 40 days holiday, pension scheme, and enhanced sick pay. Suitable candidates should have relevant administrative experience and proficiency in Microsoft Office applications. Applications are due by 28th November 2025.

Benefits

40 days holiday

Hybrid working

Pension Scheme

Enhanced Sick Pay

Life Assurance

Health and Wellbeing Benefit

Cycle to Work Scheme

Qualifications

• Relevant administrative experience is essential.
• Good knowledge of Microsoft Word and working knowledge of spreadsheets, databases, and PowerPoint.
• Strong planning and organisational skills.

Responsibilities

• Provide examination coordination service for postgraduate medical, surgical and dental examinations.
• Follow SOPs for exams and raise queries as necessary.
• Requires strong organisational skills and attention to detail.

Skills

Administrative experience

Microsoft Word proficiency

Spreadsheet knowledge

Organisational skills

Communication skills

Interpersonal skills

Job description

Examinations Coordinator

35 hours per week - Fixed term (15-Month)

Salary Grade 3 - £25,640

Our hybrid working policy offers flexibility while maintaining a strong on-site presence. Staff are required to work from College premises for at least 50% of their contracted hours. The remaining time may be worked remotely, subject to role requirements and operational needs and in agreement with your line manager. This approach supports collaboration, team cohesion and engagement, while also recognising the benefits of home working for productivity and wellbeing.

The post holder will be required to work in College 100% of their contracted hours during the induction period.

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we're a force for good, determined to make a positive difference, and passionate about speaking up for the profession.

Our community is made up of the expertise and experience of our 15,000+ outstanding, hardworking members, supported by over 100 College staff. Together, our clinicians, all of whom give their time freely to the work of the College, and staff are committed to providing an innovative, relevant and inspiring programme of activity across the College, with the ultimate aim of enhancing patient safety.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation, and inspiration, and we are committed to living these values and behaviours through the way we work and interact with each other.

The Role

Reporting through the Examinations Manager to the Head of Assessment and Director of Education and Assessment, the Examinations Coordinator provides an examination coordination service for postgraduate medical, surgical and dental examinations. The post-holder will be allocated to the dental, medical or surgical examinations team, depending on examination allocation but will work across the Unit as necessary. A clear grasp of the full range of examination requirements, in the context of national assessment standards, needs to be developed, allowing the coordinator to follow Standard Operating Procedures (SOPs) for exams, but also to raise queries to the manager where appropriate. The role involves multi-tasking, planning and working both independently and as a team member, and requires strong organisational skills and attention to detail.

About You

Relevant administrative experience is essential

A good knowledge of Microsoft Word and a working knowledge of spreadsheets, databases and PowerPoint is essential, as is a familiarity with modern office and IT systems

Knowledge of relevant legislation (e.g. GDPR)

Strong planning and organisational skills

Strong multi-tasking skills

Ability to work to strict timescales in order to meet deadlines

Attention to detail

Ability to interpret detailed Regulations

Efficient flexibility

Proficiently proactive and reactive

Strong team-worker

Excellent communication skills

Good interpersonal skills

Customer focussed and strong ability to deal with individuals on all levels in a friendly, welcoming and helpful manner

Ability to travel in the UK and internationally for up to one week at a time as required

Desirable

Understanding of the Medical/Educational/Public sector or not-for-profit environment

Knowledge of quality assurance and maintenance of standards in relation to examinations

Demonstrable experience of organising examinations or events including all logistical arrangements as well as examiner engagement and marking/results processing

Benefits

40 days holiday

Hybrid working - at least 50% working in College, dependent on the needs of the business

Pension Scheme - The College offers a contributory pension scheme with employee contributions ranging from 6% to 10%, based on the employee's chosen contribution level

Enhanced Sick Pay, Maternity, Paternity and Adoption pay

Life Assurance

Health and Wellbeing Benefit

Cycle to Work Scheme

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available from our website).

The closing date is Friday 28th November at 12 noon. We anticipate interviews will be held w/c 8th December 2025.

The Royal College of Physicians and Surgeons of Glasgow is a Scottish Charity, SC000847, regulated by the Scottish Charity Regulator (OSCR).