Events Executive

Haymarket Media Group; Greater London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading media company is seeking an Events Executive to join their Event Operations Team in Greater London. This role involves planning and executing memorable events, managing logistics, budgets, and vendor relationships. Candidates must have at least two years of B2B event delivery experience and demonstrate strong stakeholder management skills. The position offers flexible working hours, a contributory pension scheme, and the opportunity to work from anywhere for up to three weeks a year.

Benefits

25 days holiday per year

Work from anywhere for up to 3 weeks

Flexible working hours

Generous contributory pension scheme

Health Cash Plans

Qualifications

• Minimum of 2 years experience in an operational event delivery role.
• Strong experience in venue search and contract negotiation.
• Proactive and solution-oriented approach required.

Responsibilities

• Manage client events, ensuring smooth event delivery.
• Create event timelines and handle attendee communications.
• Research and source venues, managing contracts and budgets.

Skills

Event delivery experience

Budget management

Stakeholder management

Time management

Detail-oriented approach

Job description

Overview

Join Wonderly’s Event Operations Team as an Events Executive – Where Big Ideas Become Unforgettable Experiences!

Are you passionate about creating impactful events that leave lasting impressions? Wonderly is looking for an Events Executive to join our dynamic team and help bring client events to life.

Reporting directly to the Senior Event Manager, you’ll play a key role in both supporting and leading your own smaller‑scale conferences from start to finish.

This is a dynamic role where you'll own every aspect of event execution, including:

• Strategic Event Planning & Flawless Logistics: Orchestrating seamless experiences from concept to completion.
• Financial Acumen & Partner Management: Skillfully managing budgets and nurturing key relationships with venues and suppliers.
• Event Platform & Systems Management: Building and managing abstract submission and registration platforms.
• On‑site Excellence & Attendee Experience: Ensuring smooth event delivery and providing exceptional support to all attendees.

If you're proactive, detail‑oriented, and excited to bring standout events to life, we want to hear from you!

** The interview process is anticipated to commence in January 2026

Responsibilities

• Event Delivery & On‑site Management: Oversee and manage client events, including onsite coordination and supplier/staff briefings.
• Event Planning & Logistics: Create and maintain event timelines, manage registration and abstract sites, and handle attendee communications.
• Financial Administration: Process purchase orders, invoices, and payments, and liaise with credit control for outstanding payments.
• Vendor & Venue Management: Research and source venues and suppliers, negotiate contracts, and ensure compliance with policies.
• Technical Coordination: Brief AV teams, arrange testing for hybrid events, and build online/hybrid event platforms.
• Stakeholder Communication: Participate in client/supplier meetings, manage event inboxes, and serve as a point of contact for sponsors/exhibitors.
• Post‑Event Activities: Collect attendee feedback and manage budget reconciliation.
• Sustainability & Compliance: Adhere to sustainability policies, conduct risk assessments, and ensure compliance with procurement and industry regulations.

The above job ad is intended as a guide to the main responsibilities of the position and is not an exhaustive list of duties and tasks.

Skills / Experience / Knowledge / Minimum Criteria

• Experience delivering B2B events for a minimum of 2 years in an operational event delivery role.
• Budgeting experience and P&L responsibility are advantageous.
• Strong experience in venue search and contract negotiation is needed.
• Proven stakeholder management and relationship‑building skills are essential.
• Exceptional planning, time management, and the ability to manage multiple events simultaneously are crucial.
• A proactive, detail‑oriented, and solution‑oriented approach is required, along with the ability to travel and attend events.

Applicants must have the right to work in the UK — we are unable to provide visa sponsorship.

We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria.

To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post. If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at [e-mail].

Why work with us?

Haymarket Media Group values its people and strives to shape a better future with remarkable content. From paid content and subscription services to integrated advertising and content marketing packages, we deliver market‑leading branded experiences that inspire great decisions. From data and digital information solutions to live events, awards and professional education services.

Benefits

• 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days)
• Work from anywhere in the world for up to 3 weeks of the year with our ‘Work from Anywhere’ days
• Flexible working hours (core hours from 10‑3) allowing you the flexibility to adapt your work schedule to your personal commitments
• Generous contributory pension scheme
• Health Cash Plans: With our health cash plans, you can access a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more

More about working for Haymarket

Putting social and environmental responsibility at the forefront of our business we have aligned our current sustainability goals with the United Nations Sustainable Development Goals. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business.

We want to support our people to balance their personal and professional lives and we believe our range of benefits encourages this. Nothing beats face‑time with our colleagues to promote creativity and collaboration, we’ve therefore adopted a blended working model where full‑time employees can expect to spend 3 days of their week in the office and the other 2 working at a location of their choice.

Haymarket is proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.

If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at [e-mail].

Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work.