Events Coordinator (Hotel / Hospitality)

VanRath; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prestigious hotel in Belfast is seeking an Events Coordinator to join their team. The ideal candidate will have experience in event coordination and strong organisational skills. Responsibilities include liaising with clients, coordinating logistics, and ensuring high-quality service delivery. This position offers a negotiable salary based on experience along with great benefits and opportunities for progression. Join a growing and dynamic workplace where you can create memorable guest experiences.

Benefits

Great benefits

Progression opportunities

Qualifications

• Previous experience in event coordination within a hotel or hospitality environment.
• Knowledge of event planning processes, including function sheets and scheduling.
• Ability to work effectively within a team and build strong working relationships.

Responsibilities

• Liaising with clients and coordinating logistics for events.
• Building a client network and identifying new sales opportunities.
• Conducting site visits and preparing tailored proposals.

Skills

Event coordination

Organisational skills

Customer service

Job description

VANRATH are delighted to be assisting a Prestigious 4* Hotel with the Recruitment of a Events Coordinator to join a growing and dynamic workplace based in Belfast.

Salary : Negotiable Depending on Experience + Great Benefits & Progression Opportunities

Responsibilities

This role is responsible for liaising with clients, coordinating logistics, and ensuring that every event is delivered to the highest standard of service. This is an exciting opportunity for an enthusiastic hospitality professional with excellent organisational skills and a passion for creating memorable guest experiences.

Role Responsibilities

• Proactively work with current and target clients to build a regular and repeat client network.

• Identify and pursue new sales opportunities by promoting the venue's event spaces, packages, and services to prospective clients.

• Support the hotel sales team by conducting site visits, showcasing facilities, and preparing tailored proposals to convert enquiries into confirmed bookings.

• Maintain strong relationships with existing clients to encourage repeat business, referrals, and upselling of additional services.
  Assist in planning and organising weddings, corporate meetings, private functions, and hotel-hosted events.

• Act as a key point of contact for clients, responding to enquiries, confirming details, and providing excellent customer service.

• Prepare event documentation, including function sheets, schedules, and set-up instructions for internal teams.

• Coordinate with hotel departments (F&B, Front Office, Housekeeping) to ensure event requirements are clearly communicated and delivered.

• Liaise with external suppliers when required (e.g., florists, entertainment, AV support).

• Monitor event inventory such as décor, equipment, and stationery, reporting shortages to management.

The Ideal Person

• Previous experience in event coordination within a hotel or hospitality environment.
• Knowledge of event planning processes, including function sheets and scheduling.
• Ability to work effectively within a team and build strong working relationships, including external suppliers and contractors.

For further information on this job, or any other Business Support job in Belfast or Northern Ireland, apply via the link or contact Jack Groves for a confidential chat today.