Events Coordinator - Group Communications - 15 month parental leave cover

Tesco UK; Welwyn Garden City; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading retail company in the United Kingdom is seeking an Events Coordinator to support the Event Manager in coordinating various corporate events. Responsibilities include managing logistics, budget oversight, and stakeholder engagement for events ranging from conferences to charity engagements. The ideal candidate should be proficient in MS Excel and have a strong organizational background with excellent communication and problem-solving skills. Flexible working options are available, promoting a supportive work-life balance.

Qualifications

• Proficient in MS Excel, including mail merge, VLOOKUP, and pivot tables.
• Strong organizational, planning, and prioritization skills.
• Experience in budget management and cost control.
• Effective communication and stakeholder engagement skills.
• High attention to detail and accuracy in all tasks.
• Skilled in problem-solving and finding practical solutions.
• Collaborative team player who values diverse perspectives.
• Ability to remain resilient and adaptable in high-pressure situations.
• Solid administrative and coordination capabilities.
• Familiarity with systems such as Oracle, Condeco, Concur, Your Contribution, and W&P.

Responsibilities

• Manage multiple events simultaneously, taking ownership of key elements.
• Create event proposals and maintain clear communication with stakeholders.
• Coordinate planning meetings and assist with pre-event documentation.
• Research and book venues, catering, AV requirements, and suppliers.
• Oversee delegate management, including attendance and dietary needs.
• Brief and manage internal teams and external agencies.
• Monitor budgets, raise POs, and ensure timely supplier payments.
• Provide on-site support in the Event Manager’s absence.
• Gather feedback through surveys and analyze results.

Skills

MS Excel proficiency

Strong organizational skills

Budget management

Effective communication

Attention to detail

Problem-solving skills

Team collaboration

Adaptability

Administrative skills

Familiarity with systems

Tools

Oracle

Condeco

Concur

Your Contribution

W&P

Job description

Overview

We are on the look out for an Events Coordinator to join our Group Communications team on a 15 month fixed term contract. This role supports the Event Manager in delivering all aspects of event execution, including planning, logistics, budget management, onsite coordination, and post-event reconciliation. Events range from company conferences and the Annual General Meeting to financial results presentations, internal and external stakeholder engagements, agricultural shows, senior leadership meetings, and charity partner events such as GroceryAid.

Please note: this is a 15 month fixed term contract opportunity.

Responsibilities

• Manage multiple events simultaneously, taking ownership of key elements for both on- and off-site events, including UK-wide travel and occasional overnight stays.
• Create event proposals and maintain clear communication with senior stakeholders throughout the process.
• Coordinate planning meetings, assist with pre-event documentation, and ensure smooth logistics from brief to delivery.
• Research and book venues, catering, AV requirements, and third-party suppliers (e.g., activities, speakers, entertainment).
• Oversee delegate management, including websites, attendance, dietary needs, and seating plans.
• Brief and manage internal teams and external agencies to support event delivery.
• Monitor budgets, raise POs, and ensure cost-effective planning and timely supplier payments.
• Provide on-site support and act as the main contact in the Event Manager’s absence.
• Gather feedback through surveys and analyse results to improve future events.

Qualifications

• Proficient in MS Excel, including mail merge, VLOOKUP, and pivot tables.
• Strong organizational, planning, and prioritization skills.
• Experience in budget management and cost control.
• Effective communication and stakeholder engagement skills.
• High attention to detail and accuracy in all tasks.
• Skilled in problem-solving and finding practical solutions.
• Collaborative team player who values diverse perspectives.
• Ability to remain resilient and adaptable in high-pressure situations.
• Solid administrative and coordination capabilities.
• Familiarity with systems such as Oracle, Condeco, Concur, Your Contribution, and W&P.

Benefits

You might know us as a supermarket, technology company or-winning mobile network. Truth is, we’re all of those things, and much more. Our colleagues work with one goal in mind, helping to make every day a little better for our customers, colleagues and communities all over the world. No two customers are the same, neither are our colleagues.

At Tesco, we champion a balance that lets you thrive both in and out of work. Spend 60% of your week collaborating with colleagues at our office locations or local sites and the rest remotely. Whether you're just kicking off your career, juggling passions, or navigating big life events, we're here to support you. We always welcome a conversation about flexible working, so talk to us throughout your application about how we can support.

We're proud to be an accredited Disability Confident Leader, where everyone’s welcome. That’s why we commit to providing a fully inclusive and accessible recruitment process. If you need support with your application, click here for more information. And if you're interested in joining our team but don't tick every box, don't let that hold you back from applying.