Event Co-Ordinator

Incisive Media; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A media and events company in London is seeking an Event Coordinator to manage operational delivery of face-to-face events such as conferences and roadshows. The ideal candidate has experience in event coordination, strong budgeting skills, and the ability to thrive under pressure. This role offers a hybrid working model and opportunities for professional growth.

Benefits

Excellent training and development programmes

Hybrid/remote working

Pension scheme with 5% employer contributions

Life assurance scheme

Voluntary Private Medical Insurance

25 days annual leave, increasing to 30 days

Health Cash Plan for everyday healthcare costs

Cycle to Work scheme

Discounted Gym rates

Employee Recognition Scheme

Employee Assistance Programme

Qualifications

• Minimum of 12 months event experience.
• Experience managing logistics for digital and face-to-face events beneficial.
• Ability to remain calm in high-pressure situations.

Responsibilities

• Deliver events from conception to completion.
• Develop client relationships with speakers, sponsors, and delegates.
• Manage event costs and budgets effectively.

Skills

Event Coordination

Budget Management

Time Management

Client Relationship Management

Negotiation Skills

Tools

MS Excel

PowerPoint

Adobe

Job description

Overview

Incisive Media, part of the Arc network, is an entrepreneurial and creative, digital-facing organisation on the cutting edge of media. Working in the sustainability and financial services markets, we provide analyst-grade insight, business intelligence, and content to specialist networks of business professionals around the globe.

We are passionate about our people, products and customers and our values are at the heart of our business; they define us, and they are how we conduct ourselves both as a company and as individuals.

Our values are summed up as; integrity, teamwork, innovation, trust, good judgement, passion for our work, curiosity and an entrepreneurial spirit.

Visit our website for more information about us: www.incisivemedia.com

Job Details

Type of employment: Full-Time/Permanent

Working Pattern: Hybrid

Overview of role

This is an exciting opportunity for a highly engaged and professional individual to join the Incisive Media centralised event Operations Team as an Event Coordinator. The role will primarily focus on the operational delivery of face-to-face events, in the format of roadshows, breakfast briefings, lunches, conferences and awards ceremonies. The events are integrally linked to the division’s publications and their readership provides the main customer base for its events.

You will play a crucial role in the events team and will work closely with the other event managers and coordinators to ensure the professional and efficient organisation of all event logistics. As Event Coordinator, you will be required to deliver high-quality events on time and to budget and have the ability to cope in high-pressure situations while never taking your eye off the important details.

Incisive Media is an award-winning B2B media and events business serving financial services and sustainability. An entrepreneurial and creative, digital-facing organisation on the cutting edge of media. This is a fantastic place to progress your career.

Main responsibilities

• Professional and timely delivery of events from conception to completion. These may include roadshows, lunches, conferences, and awards ceremonies.
• Strong customer focus through the development of excellent client relationships with speakers, sponsors, delegates, and suppliers
• Excellent cost management resulting in events being delivered on time and within budget
• Effective project teamwork to ensure close cooperation and open communication between internal stakeholders, in particular marketing, conference production, editorial and sales teams, ensuring maximum awareness of all event elements
• Identifying suitable venues to ensure the best possible space and rates can be negotiated
• Up to date with the latest event technology and event platforms, ensuring the team is using the most appropriate digital platform (where applicable) for the event format
• Think outside the box and come up with innovative ideas that make the events stand out
• Support and on occasion assist the rest of the event operations team in the delivery of large events/festivals/awards

What we value

The ideal candidate will have experience in a similar role or as an Events Assistant who is looking for their next challenge. Experience managing logistics for successful digital and face-to-face sponsored events would be beneficial.

Key Competencies

• Minimum of 12 months event experience
• Excellent time management skills
• Highly numerate with strong budget management skills
• Excellent negotiating skills
• Highly motivated and able to work well autonomously or as part of a team
• Proven skills in developing strong supplier and stakeholder relationships
• Ability to remain calm, thrive and think on your feet in a fast-paced workplace
• Highly presentable with excellent interpersonal and communication skills
• Good knowledge of MS Excel, Word, PowerPoint, Outlook & Adobe

What you can expect from us

As well as working with the most interesting, talented and fun people, we operate a culture where success is recognised. You will be supported throughout your career, tailoring your development through management support, internal & external training courses and on the job training.

Benefits

• Excellent training and development programmes
• Hybrid/remote working
• Pension scheme with 5% employer contributions
• Life assurance scheme
• Voluntary Private Medical Insurance
• 25 days annual leave, increasing to 30 days
• Health Cash Plan for everyday healthcare costs
• Savings on items from Currys via our SmartTech Scheme
• Cycle to Work scheme
• Discounted Gym rates
• Retail discounts saving you money on essential & everyday purchases
• Employee Recognition Scheme to recognise your colleagues with rewards
• Employee Referral Scheme
• Employee Assistance Programme (EAP) for extra support if things get tough
• IMFoundation – supporting our 4 charities
• Plus a number of flexible salary sacrifice benefits.

All souls are welcome at Incisive Media

As an equal opportunity employer we hire, develop and retain the best people regardless of their social background, age, sex, ethnicity, religion/belief or disability, and to make use of their talents. We are proud members of Inclusive Employers and the Living Wage Foundation.

At Incisive Media we value everyone as an individual. We recognise that everyone is different and have created a work environment where we treat everyone fairly and in a consistent way and promote a culture of respect and dignity, to create a company that’s the right fit for every person inside of it. To ensure our values are fully embedded in our culture we are proud to support our working groups – All Souls Network, the Incisive Media Foundation, the Working Parents Group and our Sustainability and Social Committees.

We are excited by the incredible potential of AI and the innovative ways it can enhance the way we work. However, in our hiring process, we aim to get to know you. To stand out to our hiring managers, we encourage you to let your personality shine through, rather than relying on an AI-generated application.

You are welcome to use AI as a writing assistant to help structure and articulate your thoughts. Please do not use it to generate fictional skills or experiences. Using AI responsibly can support your application, but your application must ultimately represent you.