EA

Membershipbespoke; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A reputable recruitment organization is seeking an experienced Executive Assistant to provide maternity cover in a hybrid working environment. The successful candidate will manage senior-level PA support, marketing communications, and HR administration. The role demands exceptional organizational skills and at least 5 years of relevant experience. Duties include managing diary coordination, drafting correspondence, establishing marketing plans, and maintaining HR records. This is a full-time position requiring a proactive individual who thrives in a fast-paced environment.

Qualifications

• 5+ years' experience in a similar EA or senior administrative role.
• Proven experience ideally within professional services.
• Experience supporting marketing and/or HR functions.

Responsibilities

• Manage day-to-day diary coordination for a senior director.
• Draft correspondence, policies, and meeting minutes.
• Support the development of annual marketing plans.
• Maintain accurate HR records and personnel files.

Skills

Proven experience as an Executive Assistant

Experience in marketing and/or HR

Exceptional organisational skills

Strong written and verbal communication skills

Ability to manage multiple priorities

Proficiency in Microsoft Office

Experience with CRM or marketing software

Education

Degree-level education or equivalent

5+ years’ experience in similar role

Job description

Executive Assistant (Maternity Cover)

EA / PA with Marketing and HR Support

Location: London (hybrid working)
Contract: 12 Months
Hours: Full-time, Monday–Friday

The Role

A reputable Barristers’ Chambers is seeking an experienced and highly organised Executive Assistant to provide maternity cover. This is a broad, hands‑on role combining senior‑level PA support with marketing, communications, and HR administration responsibilities.

The position suits a proactive EA who thrives in a fast‑paced environment, is comfortable managing competing priorities, and enjoys working across multiple functional areas.

Key Responsibilities

Executive Assistant / PA Support

• Manage day‑to‑day diary coordination, meetings, and expenses for a senior director.
• Draft correspondence, policies, briefings, and meeting minutes.
• Arrange travel, itineraries, hospitality, and internal events.
• Manage contracts, insurance schedules, and compliance tracking.
• Act as a key point of contact for internal and external stakeholders.
• Support ad‑hoc projects and operational initiatives.

Marketing, Communications & Events

• Support the development and delivery of annual marketing plans.
• Manage CRM and event management systems to track client engagement and activity.
• Coordinate digital and print marketing materials, ensuring brand consistency.
• Oversee website updates, liaising with external suppliers where required.
• Produce promotional materials and newsletters (design experience using Canva or similar tools advantageous).
• Manage social media activity (LinkedIn), including supporting senior stakeholders with content.
• Organise seminars, receptions, and external events, both UK‑based and international.
• Coordinate submissions to professional directories and awards.
• Track marketing budgets and prepare regular management reports.

HR Administration

• Maintain accurate HR records and personnel files.
• Track staff absence and manage onboarding documentation.
• Support recruitment processes for administrative roles.
• Coordinate staff training and certification records.
• Support compliance with employment legislation and data protection requirements.
• Escalate HR issues appropriately.

Skills & Experience

• Proven experience as an Executive Assistant, ideally within professional services.
• Experience supporting or working alongside marketing and/or HR functions.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with discretion and professionalism.
• Proficiency in Microsoft Office; confidence learning new systems.
• Experience with CRM platforms, event tools, or marketing software is desirable.

Qualifications

• Degree‑level education or equivalent professional experience.
• Typically 5+ years’ experience in a similar EA or senior administrative role.

To apply to this Executive Assistant role please send your CV

Due to the volume of applications we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.

membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.