e-Invoice Project Assistant - 12 Months Fixed Term Contract

Hogan Lovells; City of Westminster; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading international law firm is seeking an e-Invoicing Project Assistant in London. This role involves supporting compliance with EU e-invoicing requirements through detailed data analysis and testing activities. Responsibilities include coordinating data gap analyses, document testing processes, and working closely with finance and IT stakeholders to ensure accurate implementations. The ideal candidate should possess strong analytical skills, attention to detail, and experience in financial operations or billing systems. Join a collaborative team to help navigate the complexities of e-invoicing.

Qualifications

• Experience in billing, finance systems, or financial operations is required.
• Knowledge of EU e-invoicing regulatory standards is highly desirable.
• Strong analytical skills for identifying data gaps and inconsistencies.

Responsibilities

• Perform detailed data gap analysis in finance systems.
• Coordinate data backfill activities to ensure compliance.
• Support end-to-end testing of the e-invoicing application.
• Test data exchange between finance systems and e-invoicing solutions.
• Maintain e-invoice templates and configurations.

Skills

Billing

Financial operations

Analytical skills

Attention to detail

Problem-solving

Effective communication

Tools

Finance Systems

ERP Systems

Data Analysis Tools

Job description

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further., The e-Invoicing Project Assistant will be a key member of the Belgium e-invoicing implementation project (and other offices), supporting the firm's compliance with EU government-mandated e-invoicing requirements. The role will focus on finance system data analysis, data remediation, testing activities, and operational setup of e-invoicing processes. Working closely with the Project team, IT, finance stakeholders and external e-invoicing vendors, the role will help ensure accurate data exchange, robust testing outcomes, and effective ongoing controls to support a successful go-live and transition to business-as-usual operations., Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services. All members of the firm participate in our Responsible Business program.

Responsibilities

• Perform detailed data gap analysis within the firm's finance and billing systems to identify missing or non-compliant data required for EU e-invoicing.
• Coordinate and execute data backfill activities, ensuring accuracy, completeness and alignment with e-invoicing standards and local requirements.
• Support end-to-end testing of the selected e-invoicing application, including unit testing, system integration testing and user acceptance testing.
• Test and validate data exchange and interface connections between the firm's finance systems and the e-invoicing solution, working closely with IT and vendors to resolve defects.
• Assist with the creation, configuration and maintenance of e-invoice templates, including mapping of required data fields and formatting rules.
• Prepare and process manual e-invoices where required, ensuring compliance with regulatory and firm standards.
• Set up and maintain automated data gap and exception notifications to support ongoing data quality and compliance monitoring.
• Document processes, test results, issues and resolutions to support audit, knowledge transfer and future enhancements.
• Provide project support during go-live and post-implementation stabilisation phases.
• Collaborate effectively with global and local stakeholders, ensuring clear communication and timely delivery of assigned tasks.

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Qualifications & Training

• Experience in billing, finance systems, revenue management or financial operations, ideally within a professional services or legal environment.
• Knowledge of e-invoicing concepts, regulatory reporting or indirect tax compliance (EU VAT / e-invoicing) is highly desirable.
• Experience working with finance or ERP systems and third-party applications.
• Strong analytical skills with the ability to perform detailed data analysis and identify gaps or inconsistencies.
• High level of accuracy and attention to detail.
• Experience in system and integration testing, including documentation of test cases and outcomes.
• Ability to manage multiple tasks and deadlines within a project-driven environment.
• Strong problem-solving skills and a proactive, solutions-focused approach.
• Effective communication skills, with the ability to work collaboratively with finance, IT and external vendors.
• Comfortable working within a regulatory or compliance-driven framework.