Document Controller (Administration)

European Foundation for Business Qualification (EFBQ); Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prominent business qualifications organization is looking for a Document Controller in Paragon Brentford, UK. This senior role involves leading the management of project documentation for multiple construction projects, ensuring compliance with document management protocols and ISO standards. The ideal candidate should have strong leadership and technical skills, with the ability to manage Electronic Document Management Systems and mentor junior controllers. This is an on-site position for an initial duration of 3 months with potential for extension.

Qualifications

• Experience in leading document control processes across complex projects.
• Strong understanding of document management regulations and compliance.
• Ability to mentor junior staff and manage document systems effectively.

Responsibilities

• Lead document control processes across multiple complex projects.
• Ensure compliance with document management protocols, GDPR, and ISO standards.
• Administer EDMS platforms and manage access control.
• Oversee the handover of project documentation and manuals.
• Produce document control reports for project leaders.

Skills

Leadership

Communication

Technical capabilities

Document management protocols

GDPR compliance

ISO standards knowledge

Tools

Viewpoint for Projects (4Projects)

Job description

Job title: Document Controller

Location: Paragon Brentford, UK (on-site)

Duration: 3 months (possible extension)

General Overview

The Document Controller is responsible for leading the management of project documentation across multiple construction projects. This includes overseeing the implementation and compliance of document control processes, managing the Electronic Document Management System (EDMS), and mentoring junior document controllers. The role ensures the integrity, accessibility, and traceability of controlled documents while supporting design, commercial, and delivery teams to meet client and compliance requirements.

This is a senior position that requires strong leadership, communication, and technical capabilities.

Main Duties

• Lead document control processes across multiple complex projects or programs.


• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.


• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.


• Ensuring integration of Golden Thread supporting information (eg. Fieldview) into EDMS platform


• Support the setup of document control systems and naming conventions at project initiation stages.


• Provide quality assurance checks on document submissions and transmittals.


• Oversee the collation and handover of O&M manuals, Health & Safety files, and other key project documentation.


• Produce and interpret document control reports for project leaders and stakeholders.


• Line manage or mentor Document Controllers, providing training and guidance as required.


• Coordinate document reviews, approvals, and version control with internal and external stakeholders.


• Manage the secure archiving and retrieval of project documents in line with legal and company requirements.


• Liaise with subcontractors and design consultants to ensure document submissions are compliant and timely.


• Champion continuous improvement in document control processes and systems.