Document Controller (Administration)

Guidant Global; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading staffing agency in the UK is seeking an experienced Document Controller to manage project documentation across various construction projects. The role involves overseeing document control processes, ensuring compliance with standards, and mentoring junior team members. Ideal candidates will have strong leadership and technical skills, alongside experience managing EDMS platforms. This is a senior position offering a 3-month contract with possible extensions.

Qualifications

• Experience in managing construction project documentation.
• Knowledge of EDMS and document management protocols.
• Ability to mentor and train junior team members.

Responsibilities

• Lead document control processes across multiple projects.
• Ensure compliance with ISO standards and client requirements.
• Manage access control for document management systems.
• Provide quality assurance checks on document submissions.

Skills

Leadership

Communication

Technical document management

Tools

Viewpoint for Projects (4Projects)

GDPR compliance

ISO standards

Job description

Job title: Document Controller

Location: Paragon Brentford, UK (on-site)

Duration: 3 months (possible extension)

General Overview

The Document Controller is responsible for leading the management of project documentation across multiple construction projects. This includes overseeing the implementation and compliance of document control processes, managing the Electronic Document Management System (EDMS), and mentoring junior document controllers. The role ensures the integrity, accessibility, and traceability of controlled documents while supporting design, commercial, and delivery teams to meet client and compliance requirements. This is a senior position that requires strong leadership, communication, and technical capabilities.

Main Duties

• Lead document control processes across multiple complex projects or programs.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Ensuring integration of Golden Thread supporting information (eg. Fieldview) into EDMS platform.
• Support the setup of document control systems and naming conventions at project initiation stages.
• Provide quality assurance checks on document submissions and transmittals.
• Oversee the collation and handover of O&M manuals, Health & Safety files, and other key project documentation.
• Produce and interpret document control reports for project leaders and stakeholders.
• Line manage or mentor Document Controllers, providing training and guidance as required.
• Coordinate document reviews, approvals, and version control with internal and external stakeholders.
• Manage the secure archiving and retrieval of project documents in line with legal and company requirements.
• Liaise with subcontractors and design consultants to ensure document submissions are compliant and timely.
• Champion continuous improvement in document control processes and systems.

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.