Document Controller

PD&MS Energy (Aberdeen) Ltd.; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading energy solutions provider in Aberdeen is seeking a Document Controller to maintain technical documentation and ensure compliance with the company's quality management system. The role requires strong organizational skills and the ability to manage documentation effectively. Candidates need a minimum of 3 Standard Grades at Grade 3 or higher and previous experience in a similar role is preferable. Proficiency in MS Office and document management systems is essential. Join us in contributing to the energy industry's transition with your unique skills.

Qualifications

• Previous experience in a similar role.
• Competent in the use of MS Office applications.
• Experienced in the use of document management systems.

Responsibilities

• Maintain technical files as per company procedures.
• Formal management of company documents.
• Support project and document management activities.

Skills

Document management system use

MS Office Applications

Excellent written and spoken English

Education

Minimum of 3 Standard Grades at Grade 3 or higher

Tools

ProArc

Job description

About The Role

PD&MS Group are now looking for a Document Controller to join our team on a full-time, employee basis at our office in Aberdeen. Candidates with previous experience dealing with vendor documentation is preferred but not essential.

Responsibilities

• Maintaining technical files in line with company procedures
• Formal receipt, issue and control of company documents in line with company procedures
• Maintaining accurate document control records in line with company procedures
• Refinement of existing document control recording systems through discussions and agreement with line supervision
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
• Manage and update document folder structure in the system
• Support, monitor and review Suppliers and Contractors Document Control
• Liaison with client document control departments ensuring their procedures are adhered to
• Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
• Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
• Preparation of document transmittals and maintaining precise, auditable records
• Ensure a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
• Undertake archiving in accordance with the Quality Management System
• Support and monitor Document Management of the projects
• Undertake specific Senior Document Controller duties in their absence
• Receive and control Client supplied, project related documents, in line with Company procedures
• Demonstration of safe approach in working practices
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PD&MSQHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values

About You

Qualifications:

• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent

Experience / competence:

• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Experienced in the use of document management systems e.g. ProArc
• Excellent written and spoken English

Personal attributes:

Our GENES, our core values, define who we are, what we stand for and how we deliver.

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.

Be who you’re meant to be, with PD&MS

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.

We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.