Doctoral Programmes Administrator (DClinPsy)

University of Bath; Bath; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A leading UK university is seeking an administrative support professional for their Doctoral College. This part-time role (0.5 FTE) involves supporting the admissions process and maintaining quality standards. Applicants should have excellent attention to detail and strong communication skills. The position operates on a hybrid model, requiring on-campus presence one day per week. A commitment to diversity and inclusion is essential.

Benefits

Free counselling services

Cycle to work scheme

Staff discount on gym membership

Generous annual leave allowance

Qualifications

• Experience in an administrative support role (ideally in higher education or student administration).
• Strong attention to detail and ability to handle multiple priorities.
• Confident communication with a diverse range of stakeholders.

Responsibilities

• Support the full admissions cycle from screening to offers.
• Maintain compliance with quality assurance standards.
• Act as a first point of contact for applicants.

Skills

Attention to detail

Communication skills

IT skills (Word, Excel, Outlook, Teams)

Ability to manage multiple priorities

Tools

Moodle

SAMIS/SITS

Business Objects

Job description

Overview

Key areas of responsibility include:

• supporting the full admissions cycle, from screening applications through to shortlisting, interviews, and final offers.
• maintaining systems to meet quality assurance standards.
• acting as a first point of contact for applicants and trainees, maintaining accurate records in line with University and NHS requirements.
• ensuring compliance with Data Protection and Freedom of Information regulations.
• assisting with events such as inductions and Q&A sessions.
• servicing programme committees and meetings (including minute-taking).

This is an exciting opportunity to play a role in a highly regarded postgraduate programme. You’ll be joining a friendly, professional team within the Doctoral College, where your contributions directly support the success of our students, staff, and partners.

This is a part-time role, working 18.25 hours (0.5 FTE) for a fixed-term period until July 2026. We currently operate a hybrid working model and you will be expected to work on campus at least one day per week (currently Thursdays), with some flexibility required at other times (for example, during induction week).

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality, receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students, and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment. We are signatories of the Armed Forces Covenant, an accredited Disability Confident Leader, and an autism-friendly university, committed to building disability confidence and supporting disabled staff.

Qualifications

• has experience in an administrative support role (ideally in higher education or student administration but this isn’t essential).
• brings excellent attention to detail and the ability to manage multiple priorities under pressure.
• communicates confidently and professionally with a diverse range of stakeholders (e.g. colleagues, non-specialists, senior managers, external stakeholders and, if you have an HE background, applicants, staff, and students).
• has strong IT skills, with proficiency in Microsoft Word, Excel, Outlook, and Teams, and a willingness to learn University systems.
• (and if you have HE experience…) ideally has experience with platforms such as Moodle, SAMIS/SITS, or Business Objects (desirable but not essential).

Benefits

• Free counselling services through Health Assured
• Cycle to work scheme
• Electric vehicle salary sacrifice scheme
• Staff discount at Team Bath gym
• Staff discounts on postgraduate tuition fees
• Staff discount on language courses
• Generous employer contributory pension schemes
• Generous annual leave allowance with an additional 5 discretionary days
• A wide range of personal and professional development opportunities including Apprenticeships, LinkedIn Learning and more
• Free entry to the Holburne Museum in Bath
• Local discounts and more
• A family-friendly workplace
• An excellent reward package that recognises the talents of our diverse workforce