Distribution Administrator

FLB Group Ltd.; Dalkeith; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading stationery manufacturer is seeking a proactive Distribution Administrator in Dalkeith to manage inventory and order data using Epicor ERP. This full-time role offers a collaborative environment and focuses on efficient coordination across the distribution network. Ideal candidates will possess strong attention to detail, excellent communication skills, and a problem-solving mindset. Salary ranges from £12.21 to £12.90 per hour, depending on experience.

Benefits

Supportive team environment

Opportunity for growth

Regular working hours

Qualifications

• Strong knowledge of Epicor or similar ERP systems.
• Excellent attention to detail and accuracy in data entry.
• Confident communicator able to work cross functionally.
• Strong organizational skills and ability to prioritize effectively.
• Proficiency in Microsoft Office, particularly Excel.
• Problem solving mindset and willingness to learn.
• Flexible attitude towards work.

Responsibilities

• Maintain order, inventory, and shipment data within Epicor.
• Process sales orders and distribution documentation.
• Coordinate with warehouse and logistics for timely dispatch.
• Monitor stock levels and support inventory control.
• Generate reports and analyze data for decision making.
• Resolve discrepancies in orders and shipments.
• Support continuous improvement initiatives.

Skills

Strong working knowledge of Epicor ERP or similar systems

Attention to detail

Confident communication

Organizational skills

Proficiency in Microsoft Excel

Problem solving mindset

Team collaboration

Flexible attitude

Tools

Epicor

Microsoft Office

Job description

FLB Group (Filofax, Letts, Blueline) are one of the world’s largest innovators and manufacturers of quality stationery and lifestyle accessories, with operations on three continents and distributors worldwide.

About the Role:

We are looking for a proactive and detail driven DISTRIBUTION ADMINISTRATOR to join our transformed distribution/warehouse operations team in Dalkeith. This role is ideal for someone who thrives in a fast paced environment, enjoys problem solving, and has hands on experience with Epicor or a comparable ERP/WMS (Enterprise Resource Planning/Warehouse Management System). You will play a key part in ensuring the smooth flow of goods, accurate data management, and efficient coordination across our distribution network.

Key Responsibilities:

• Maintain accurate order, inventory, and shipment data within Epicor or similar ERP platforms.
• Process sales orders, purchase orders, and distribution documentation.
• Coordinate with warehouse, logistics, and customer service teams to ensure timely dispatch and delivery.
• Monitor stock levels and support inventory control activities.
• Generate reports and analyse data to support operational decision making.
• Resolve discrepancies in orders, shipments, and system records.
• Support continuous improvement initiatives within the distribution function.

Skills & Experience Required:

Essential

• Strong working knowledge of Epicor ERP or similar systems (e.g., SAP, Oracle, Microsoft Dynamics, NetSuite, Sage, etc.).
• Excellent attention to detail and accuracy in data entry.
• Confident communicator with the ability to work cross functionally.
• Strong organisational skills and the ability to prioritise workload effectively.
• Proficiency in Microsoft Office, particularly Excel.
• A problem solving mindset and willingness to learn new processes.
• Operate effectively as part of a team, and able to work on own initiative.
• Flexible attitude and approach.

Desirable

• Previous experience in a distribution, logistics, or supply chain administration role.

What We Offer:

• A supportive and collaborative team environment.
• The chance to contribute to a growing and forward thinking organisation.
• Full-time (37.5 hours): Mon-Thurs: 8:00am to 4:15pm; Fri: 8:00am to 3:00pm
• Half hour unpaid lunch daily

Based in the Dalkeith Warehouse Office at Thornybank, EH22 2NE

Salary will be dependent on experience, within the range £12.21 to £12.90 per hour (£23,809.50 to £25,155 per annum)

How to Apply:

If interested in this opportunity, please send your CV and a covering letter/written statement to the HR Manager via [e-mail], telling us how your skills and experience match what we are looking for and how these make your application for the post particularly relevant.

A full Role Definition (Job Description) is available, along with an Application Form to complete if preferred. These can be requested from the HR Manager via [e-mail]. You can also direct any questions about the role to this same email address. Please provide your telephone number if you would prefer a callback.

Please note:

• We reserve the right to close this vacancy early if we receive a sufficient number of applications that meet the required criteria. We encourage interested candidates to apply as soon as possible to avoid disappointment.
• All applicants must be able to demonstrate that they are eligible to work in the UK at the point at which the role commences.